Available for the following EmploymentOS plans: Lite, Plus, Unlimited, Essentials, Engage, Elite, HR + Managed Payroll
Available for the following HR Classic plans: Free, Standard, Premium, Platinum
Available for the following user access levels: Admin
Our recruitment module allows you to advertise roles, monitor job seekers, control referrals, correspond with candidates, and even welcome new personnel from any part of the world. This page will help you customise your own recruitment procedures to make the hiring process more efficient and assemble a team of the best personnel.
SmartMatch
You’ll see SmartMatch throughout the platform, providing you with a constant stream of qualified candidates for every role in your business. This means you’ll have work-ready talent available when you need it most, without needing to post a job ad.
Don’t worry, we’d never show your own employees to other organisations via SmartMatch. The candidates you’ll see come from our jobs board, Employment Hero Work Jobs, which has 10,000+ new work-ready candidates being added to the talent pool every week. Learn more about SmartMatch below.
SmartMatch isn't just about filling vacancies. It integrates seamlessly with Employment Hero to anticipate your future needs. Even before a position opens, SmartMatch can shortlist suitable candidates based on your evolving hiring needs. Instantly build a bespoke talent pool that refreshes weekly by creating a Saved Search. It’s easy — simply navigate to SmartMatch on the top right of the dashboard, click on the Saved Searches tab and add a New SmartMatch role.
You may also want to connect your platform to the wide range of job board providers available, allowing you to tailor where you post your job opening based on the role requirements.
This means you can reach the desired audience for your roles within your organisation, all from within the HR platform.
There’s plenty of features available in the Recruitment module, and here are the top ways you can set it up before posting your first job opening.
How to Prepare
- If you are integrating Employment Hero with SEEK, contact your dedicated SEEK Account Manager to request your Hirer ID.
- If you are integrating Employment Hero with LinkedIn, contact your LinkedIn Account Manager to authorise our third party, Idibu, to post to your LinkedIn account. Additionally, you will need your Company ID (this can be found in the URL of your company page, e.g. linkedin.com/company/123456789).
Instructions
Integrating Employment Hero with Public Job Boards
- Select Recruitment from the menu.
- Select Job Boards.
- A list of external job boards that integrate with Employment Hero will appear.
- Connect to the job boards that you want to use.
- Each job board may have its own specific instructions that you must follow to connect.
Tip
It's important to note that this integration is not bi-directional. This means that while you can post a job from Employment Hero to your selected job boards, you won't be able to track the applicants and job status if you post the job to the job board directly.
Set up your own Company Careers Page
As part of your subscription, you can advertise your organisation's job vacancies on your very own personalised Careers Page, which can either be embedded within your company’s website or be a standalone page that you share with others. By posting your job ads here, you'll not only promote your available roles to your internal employees via the Employment Hero Work app but also reach thousands of potential candidates via the Employment Hero Work jobs board.
Hero Tip: You'll also get the option to generate a QR code, meaning you can quickly advertise your open roles anywhere: menus, storefront signage, advertisements… you name it!
To activate your organisation's careers page:
- Select General Settings from your menu.
- Then, click Recruitment Settings.
- Select Careers Page.
- Toggle on to activate.
- Add your company logo.
- Provide a company overview for external job seekers who will have access to your advertisement.
- Once activated, your employees can view roles advertised in your organisation by heading to the Careers section of their Employment Hero Work app.
Managing the Hiring Process
Managing the hiring process can be a daunting task, but with Employment Hero it's easy to create a custom event flow that meets your organisation's needs.
- Map out the stages your applicants will go through after submitting a job application.
- Determine if you need different processes for different roles, as Employment Hero supports multiple processes.
- Select Recruitment from your side panel, then select Hiring Process.
- To view the default process built into Employment Hero, select Default Hiring Process.
- Create a new process from scratch by selecting New Process, giving it a name, and selecting Create.
- Rename the existing options, change the order, and add or remove stages until it best reflects your internal process.
Next Steps
Congratulations on getting ready to post your first job advertisement! When you have a vacancy, simply head back to the Recruitment section of Employment Hero and start posting.
Please keep in mind that if you have the setup mode turned on, you won't receive email updates for any applications or messages related to your job advertisement. Make sure to turn it off when you're ready to start receiving updates and messages.