When you integrate Employment Hero with your payroll platform, the systems work together to keep employee data synchronised. Understanding how this integration works will help you manage your employee information effectively.

How data flows between systems:

Initial integration — Employee data is imported FROM your payroll platform INTO Employment Hero as your starting point
Ongoing synchronisation — After setup, Employment Hero becomes your primary system, and data flows FROM Employment Hero TO your payroll platform to keep everything up to date

This means once integration is complete, you'll manage most employee information in Employment Hero, and changes will sync automatically to your payroll platform. If needed, you can manually trigger a fresh data import from your payroll platform at any time.

During integration

Employment Hero allows you to connect your payroll platform to Employment Hero with one click, which we refer to as a one-click integration (OCI). When you first integrate your platforms, we will pull the data from the payroll platform into Employment Hero. If there is a conflict during this OCI process, you can then decide whether to use Employment Hero data or your imported payroll data.

Important

New employees who are imported from the payroll platform will not have invitation emails automatically sent out to them. To send invitation emails to these users, you will need to send invitations in bulk. To learn how to do this, refer to this article.

Employee file

Section	Platform Field	MYOB Account Right Live
Personal details.	Account email
	Title
	First name
	Last name
	Preferred name
	Gender
	Address line 1
	Suburb
	Country
	Date of birth
	Personal mobile number	Known as phone no. 1.
	Home phone	Known as phone no. 2.
Emergency contact.	Emergency contact
Employment details.	Employing entity
	Employee code
	Cost centre
	Start date
	Termination date
	Termination reason
Employment history.	Job title
	Start date
	End date
	Employment type
	Employment status****
Pay details.	Industrial instrument
	Classification
	Pay rate template
	Anniversary date
	Pay rate
	Pay category
	Pay schedule.
	Normal working hours per week
	Custom Working Hours
	Ordinary work day	Set to 7.6 by default.
Pay Frequency.	Annum.
	Monthly.
	Fortnightly.
	Hourly.	**
	Daily.
Bank details	Account name
	BSB
	Account number
	Amount
	Statement text
Superannuation details	Fund name
	Fund ABN
	Product identification number (SPIN/USI)
	Member number
Tax declaration	Tax file number***

*Employment Hero also integrates with QuickBooks Online. However, we can not guarantee the same level of functionality as our Employment Hero Payroll offering.

** An employee on a base hourly salary will not have their leave deducted automatically in MYOB Account Right; i.e., their leave request syncs over to MYOB Account Right, but we will not deduct their hours automatically.

*** This includes the tax code fields, such as residency declaration, tax-free threshold declaration, working holiday maker declaration, HELP/SSL/TSL debt declaration, or Financial Supplement Debt declaration.

**** If an employee is active in Payroll (but terminated in HR), Payroll will activate the employee in HR during the initial connection.

Organisational details

Section	Platform Field Name	Xero
Company settings	Company name
Company settings	Phone
Company address	Address line 1
	Suburb
	Country
Employment settings	Typical work day
Employment entities	Name	Xero and MYOB use the company name field.
Employment entities	ABN

*Employment Hero also integrates with QuickBooks Online. However, we can not guarantee the same level of functionality as our Employment Hero Payroll offering.

Payroll settings

Section	Platform Field Name	EH Payroll*
Leave categories	Leave categories
Pay categories	Pay categories
Pay schedules	Pay schedules
Cost centres	Cost centres	Known as locations.
Work types	Work types

*Employment Hero also integrates with QuickBooks Online. However, we can not guarantee the same level of functionality as our Employment Hero Payroll offering.

Ongoing Synchronisation

Once you have integrated Employment Hero with your payroll platform, we will send the following data through to your payroll platform automatically.

Allowances

Important

You will use the Benefits feature for record-keeping purposes; only; the benefits (allowances) set up does not sync through to your payroll platform. However, we will notify your payroll admin when you add a benefit so they receive a prompt to make the necessary updates in your organisation's payroll platform.

Platform Field Name	Employment Hero Payroll*	Xero	MYOB Account Right Live
Benefit name.
Amount.
Start date.
End date.
Team.
Comment.

*Employment Hero also integrates with QuickBooks Online. However, we can not guarantee the same level of functionality as our Employment Hero Payroll offering.

Employee file

Section	Platform Field	MYOB Account Right Live
Personal details	Account email
	Title
	First name
	Last name
	Gender
	Address line 1
	Suburb
	Country
	Date of birth
	Personal mobile number
	Home phone
	Emergency contact
Employment details	Employing entity
	Employee code
	Cost centre
	Start date
	Termination date
Employment history	Job title
	Start date
	End date
	Employment type
Pay details	Effective from
	Industrial instrument
	Classification
	Pay rate template
	Anniversary date
	Pay rate
	Pay category
	Pay schedule
	Normal working hours per week ***
	Ordinary work day
	Pay employee their normal working hours by default
	Timesheet type
	Custom work hours.
Pay Frequency.	Annum.
	Monthly.
	Fortnightly.
	Hourly.	**
	Daily.
Bank details	Account name
	BSB
	Account number
	Amount
	Statement text
Superannuation details	Electronic service address (Self-managed fund)
	Member number (Self-managed fund)
	Account name (Self-managed fund)
	Account BSB (Self managed fund)
	Account number (Self-managed fund)
	Fund name
	Fund ABN
	Product identification number (SPIN/USI)
	Member name
Tax declaration	Tax file number
	Tax file exemption reason
	Tax-free threshold
	Seniors and pensioners tax offset
	Zone, overseas forces, dependent spouse or dependent (invalid and carer) tax offset
	Higher Education Loan Program (HELP), Student Start‑up Loan (SSL) or Trade Support Loan (TSL) debt
	Financial supplement debt
	Signature time stamp

*Employment Hero also integrates with QuickBooks Online. However, we can not guarantee the same level of functionality as our Employment Hero Payroll offering.

*** The Normal Ordinary Work Hours in an employee's profile will not sync with payroll.

If either "HELP Debt" OR "Financial Supplement Debt" is "Yes" in HR
- STSL Debt becomes ticked/Yes in Payroll
If both "HELP Debt" AND "Financial Supplement Debt" are "No" in HR
- STSL Debt becomes unticked/No in Payroll

Xero Super Integration

Currently, due to API limitations and the data fields Xero has provided to our Product Team, there are some details that do not sync from EH to Xero - this includes Superannuation details. Superannuation information needs to be manually entered into Xero by a payroll admin, who should receive a notification letting them know they are required to update this.

Add-ons), EH will import only the latest added superannuation fund to EH as we cannot store more than one fund in EH.

However, we do have an optional feature available that is not automatically enabled that allows for superannuation details to sync from EH to Xero. The reason for this is because there are a few limitations around the feature (outlined below) so we have intentionally allowed this feature to be optional as it may not suit your organisation.

1. If an employee has multiple superannuation funds in Xero, and you wish to import that new employee file from Xero to EH (via General Settings).

2. If an employee has multiple superannuation funds in Xero, when pushing/syncing a EH HR employee file from EH to Xero, we will add additional funds, as opposed to remove/edit the existing funds in Xero.

3. If an employee has already been assigned a superfund on Xero and we are syncing over a matching one, EH will update only the member number.

Once this feature has been enabled, the super fund selection from EH will import to the Superannuation Memberships area on an employee's file in Xero. However, please note that the superannuation line within the Pay Template tab in Xero will not populate from the above sync. This is due to the HR platform not housing all the required data to do so.

If you would like me to enable the super sync for Xero, please reach out to our support team.

Expenses

Platform Field Name	Employment Hero Payroll	Xero	MYOB Account Right Live
Expenses

Leave

Platform Field Name	Employment Hero Payroll*	Xero	MYOB Account Right Live
Leave category
From
To
Comment
Total hours requested
Leave details: Date
Leave details: Hours
Leave attachment requests

*Employment Hero also integrates with QuickBooks Online. However, we can not guarantee the same level of functionality as our Employment Hero Payroll offering.

Extra Information

In all cases, when you change a leave request from any status to approved, we will sync this information to all payroll systems.
In all cases, when you change a leave request from any status to declined, we will not sync this information and generate a payroll admin email.
When connected to MYOB Account Right or Xero, and you delete a leave request on Employment Hero, we will not sync this deletion over to your payroll platform and will instead generate a payroll admin email (API limitation)
When connected to Employment Hero Payroll or QuickBooks Online, and when you delete a leave request on Employment Hero, we will sync this deletion to the respective payroll platform.
In all cases, leave attachment requests will not sync to all payroll systems.

Payslips

	Employment Hero Payroll*	Xero	MYOB Account Right Live
Do they sync automatically?
Can I sync them manually?

*Employment Hero also integrates with QuickBooks Online. However, we can not guarantee the same level of functionality as our Employment Hero Payroll offering.

Rostering

	Employment Hero Payroll*	Xero	MYOB Account Right Live
Can I access rostering?

*Only Employment Hero Payroll can access rostering, i.e. QuickBooks Online can not access this feature.

Timesheets

Platform Field Name	Employment Hero Payroll*	Xero	MYOB Account Right Live
Date
Start time
End time
Work type
Cost centre
Breaks
Total (excluding breaks)
Automatic sync
Manual sync
Comment

*Employment Hero also integrates with QuickBooks Online. However, we can not guarantee the same level of functionality as our Employment Hero Payroll offering.

Independent Contractors

Section	Platform Field Name	Employment Hero Payroll
Contractor Details.	Account email.
	First Name.
	Last Name.
	Trading Name.
	Business Number.
	Date of Birth.
	Mobile.
	Address Line 1.
	Suburb.
	State.
	Postcode.
Job Details.	Employing Entity.
	Primary Cost Centre.
	Company Email.
	Company Mobile.
	Company Landline.
	Team.
	Start Date.
	Termination Date.
Pay Details.	Pay Schedule.
	Timesheets.
	Primary pay category.
	Standard hours per day.
	Hourly Rate.
	Normal working hours per week.
Bank Account.	BSB.
	Account Number.
	Account Type.
	Account Name.
Tax Details.	Tax File Number.
	Tax Calculation.
	Tax Rate.
	Registered for GST.

During integration

Important

Ongoing Synchronisation

Important

Xero Super Integration

Extra Information

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