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How do I set up ABA payment files in the Payroll platform?

Updated

Available for the following Payroll plans: Standard, Premium, Core Payroll, Unlimited+Payroll

An ABA file is a file format used by all major Australian financial institutions and specifies how to make payments from one bank account to another. The most common way for employers to pay employees is via an ABA file.

The ABA File Setting feature allows you to set up your organisation's ABA payment file details, such as the BSB number, account name and number, and financial institution code. You can also use this feature to edit the data if it changes and delete any records that are no longer relevant.

Getting started

The below premise will walk you through how to add an ABA payment file to your platform.

Add an ABA file
  1. Log in to your payroll platform.
  2. Click the   Business Settings menu.
  3. Click the Payroll Settings submenu.
  4. Click the   Payment Files button.
  5. Click the ABA file settings tab.
  6. Click the   Add button.
    ABA_1.jpg
  7. Complete the following fields:
    • BSB number.
    • Account number.
    • Account Name.

    Helpful Hint

    The platform limits your account name to only 16 characters.

    • Financial institution code.
    • Lodgement reference.
    • Name of user supplying file.
    • APCA user ID.
  8. If required, click the Include Self Balancing Transaction tick box and complete the required fields.
  9. If required, click the Merge Multiple Payments for the Same Account into a Single Transaction tick box.
  10. Click the Save button.
    ABA_2.jpg

Maintain

The below premises will walk you through how to edit and/or delete an ABA payment file.

Edit an ABA file
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Business Settings menu.
  3. Click the Payroll Settings submenu.
  4. Click the   Payment Files button.
  5. Click the ABA file settings tab.
  6. Click the ABA file that needs to be edited.
    ABA_3.jpg
  7. Make the required changes and then click the Save button.
    ABA_4.jpg
Delete an ABA file
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Business Settings menu.
  3. Click the Payroll Settings submenu.
  4. Click the   Payment Files button.
  5. Click the ABA file settings tab.
  6. Click the  button.
    ABA_5.jpg
  7. Click the OK button.
    ABA_6.jpg

Further information

Definitions

The table below defines each platform field used when setting up ABA payment files, including whether it is required.

Platform Field Name. Required. Definition.
BSB number.   The BSB number is the number from which the platform takes your payroll payments.
Account number.  

The account where you make payments from is where you source your account number.
Account name.  

The account where you take payments from is where you source your account name.
Financial institution code.   The official three-letter abbreviation of your chosen financial institution, for example,the official Westpac code is WBC.
Lodgement reference.   This is the description of the payroll payment that will appear on the employee's bank statement for, e.g. payroll or weekly wages.
Name of user supplying file.   The name of the user or business that is creating the ABA file.
APCA number.   This is the six-digit number provided by your bank.
Include self balancing transaction.   Selecting this option adds a self-balancing transaction to the end of the ABA file. Some financial institutions require this information when generating the ABA files.
Merge multiple payments for the same account into a single transaction.   Select this option if your financial institution requires only a single transaction per account per ABA file. 

Watch the training video

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