Set up, edit, and delete public holiday calendars

Available for the following HR plans: Standard, Premium, Platinum
Available for the following user access levels: Admin   

When your employees submit leave through the platform, we will factor in the relevant public holiday into their leave requests. The process is automatic and the platform will apply the relevant public holidays to an employee's leave request without you needing to do anything.

To use this Public Holiday Calendar feature, you must first set up your locations. To read details on how to set up a location within the HR platform, please refer to this article. Setting up locations will allow you to link your employees to a public holiday calendar, and then allow the employee to submit accurate leave requests based on only the public holidays that only affect their requested dates.

Getting started

Add standard public holidays calendar
  1. Click the   Settings menu.
  2. Click the Locations and Public Holidays submenu.
  3. Click the Public Holidays tab.
    Screenshot of public holidays screen highlighting public holidays tab
  4. Click the Add New Calendar button.
  5. Click the Standard Public Holiday Calendar tick box.
  6. Complete the following fields.
    • Name
    • Locations
    • Standard public holiday calendar
      Screenshot of standard public holiday calendar
  7. Click the Submit button.

Add custom public holidays calendar
  1. Click the   Settings menu.
  2. Click the Locations and Public Holidays submenu.
  3. Click the Public Holidays tab.
    Screenshot of public holidays screen highlighting public holidays tab
  4. Click the Add New Calendar button.
  5. Click the Custom Hourly Calendar tick box.
  6. Complete the following fields:
    • Name
    • Locations
    • Year
  7. Click the Add New button to enter your custom public holiday.

    Helpful Hint

    Click the Remove button to delete a custom calendar entry.

  8. Click the Submit button.
    Screenshot of custom public holiday calendar

Editing data

Edit custom public holidays calendar
  1. Click the   Settings menu.
  2. Click the Locations and Public Holidays submenu.
  3. Click the Actions button.
  4. Click the Edit button.
    Screenshot of public holidays screen highlighting edit button
  5. Make the required changes and click the Submit button.

    Warning

    When editing a public holiday calendar, the HR platform will prevent you from removing any holiday date that has a leave request attached to it, which you can see when the platform greys out a public holiday date.

Removing data

Deleting a public holiday calendar

Warning

When deleting a public holiday calendar, we will prevent you from removing this entry if any holiday date within the calendar has a leave request attached to it. You can see this info as the platform will grey out a public holiday date that is in use.

  1. Click the   Settings menu.
  2. Click the Locations and Public Holidays submenu.
  3. Click the Actions button.
  4. Click the Delete button.
    Screenshot of public holidays screen highlighting delete button
  5. Click Confirm on the confirmation popup.

Frequently asked questions

Is it possible to access standard public holiday calendars for multiple countries?

At this stage, only the Standard Public Holiday Calendars for your organisation's original country use on your platform are available. For example, if you set up your original country as Australia, you will only be able to access the Australian standard public holiday calendar. This remains the case even if you later add a New Zealand country location to your platform.

Are custom public holiday calendars updated every year?

For any custom public holiday calendars, these will need to be updated every year, as they are not auto-updated by the platform.

What if multiple public holiday calendars are linked to a particular location?

Where multiple public holiday calendars have been set up and linked to a particular location, all the public holidays combined within both calendars will apply to the employees who are classified under that location.

How will newly created public holidays affect employee leave requests?

Newly created Public Holidays will only be applied to any future Leave Requests that have not yet been submitted by employees.

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