Update an employees pay run details | HR Employee File

Overview

As an organisation, you will have some employees who may need to submit timesheets for their hours worked, and other employees who do not need to undertake this task. You may also have some employees who do not need syncing over to your payroll platform, so having a simple way to manage these employee requirements will reduce your HR administration.

The Pay Run Details feature allows you to manage each employees unique setup by allowing you to select whether they do not need to submit timesheets, submit them only as an exception, or they submit a timesheet for all work they undertake within your organisation. You can also use this feature to select whether the employee syncs over to your chosen payroll platform.

The payroll platform allows you to create and manage your work types. You need to complete these steps first before you can apply them to an employee file. To read further details on how to create a work type, refer to the following article.

Availability

HR Plan:   Free   Standard   Premium   Platinum
Payroll Plan:   Standard   Premium
  User Access:   Employee         Manager         Admin      

  We base the default access level on a per user basis and whether they have  view,  edit and  delete access and excluding any changes made via our Custom Security feature.

Maintain

The below premise will walk you through how to update an employee pay run details.

Update an employee's pay run details
  1. Click the   Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee that needs their pay details updated.
  4. Click the Pay Details tab.
  5. Click the Pay Run Details tab.
  6. Choose which of the following employee pay details to enable:
    • Pay employees their normal working hours by default.

    Helpful Hint

    Pay Employees their Normal Working Hours refers to employees who work a dedicated and uniform set of hours every day/week that does not fluctuate.

    • Synchronise with payroll.
  7. Complete the following STP fields:
    • Employee income type.
    • Home country.
  8. Choose from the following timesheet type options:
    • Do not use timesheets.
    • Use timesheets to submit all time worked.
    • Use timesheets for exceptions only.
  9. Choose the employee work type.

    Important

    The work type field is only available for these two timesheet types:

    • Use timesheets to submit all time worked.
    • Use timesheets for exceptions only.
  10. Click the Save button.
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Author recommended

So you have now updated your employees pay run details and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:

  • HR Employee File: Certifications This feature allows your employees to complete their assigned certifications, update the data if it expires, and view a history log of their uploaded documentation.
  • HR Employee File: Banking Details This feature allows you to add an employee bank account, specify the account number, and how much to pay into each of their accounts.
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