Overview
As an organisation, you would have set up your employees with set working hours they need to adhere to as part of their employment with your business. These working hours usually fall under either standard working hours, i.e. the employee works 38 hours every week without change, or custom working hours, i.e. the employee works different hours per day, so 8 hours on Monday and 7 hours on Tuesday.
The Work Hours feature within an employees file allows you to add the standard working hours to the chosen employees personnel file and specify their normal working hours per week and their ordinary week day in hours. You can also use this feature to add the custom work hours to the chosen employees' personnel file and specify the allocated work type and the hours worked per day, with the ability to enter this data over a two-week period.
Availability
| HR Plan: | Free | Standard | Premium | Platinum |
| User Access: | Employee | Manager | Admin |
This is the default access level per user and whether they have view, edit and delete access, excluding any changes made via our Custom Security feature.
Getting started
The below covers setting up either an employee's standard daily hours or their custom work hours
- Click the Personnel menu.
- Click the Employees submenu.
- Select the employee that needs standard daily hours added.
- Click the Pay Details tab.
- Click the Work Hours tab.
- Click the Standard Daily Hours button.
- Complete the following fields:
- Normal working hours per week.
- Ordinary work day.
- Click the Save button.
Important
Custom Work Hours is only available on our HR Premium and Platinum plans.
- Click the Personnel menu.
- Click the Employees submenu.
- Select the employee that needs custom work hours added.
- Click the Pay Details tab.
- Click the Work Hours tab.
- Click the Custom Work Hours button.
- Click the Enter Hours button.
- Complete the following fields:
- Cost centre.
- Hours.
- Click the button.
Important
A second working week will enable you to enter specific work hours over a two-week period. To read further information on how the platform determines a second working week, refer to the following section.
- Complete the following fields:
- Cost centre.
- Hours.
- Click the Save button.
Important
Custom Work Hours is only available on our HR Premium and Platinum plans.
- Click the Personnel menu.
- Click the Employees submenu.
- Select the employee that needs a salary added.
- Click the Pay Details tab.
- Click the Work Hours tab.
- Click the Custom Work Hours button.
- Click the Enter start & stop times button.
- Complete the following fields:
- Cost centre.
- Work time.
- Break time.
- Click the button.
Important
A second working week will enable you to enter specific work hours over a two-week period. To read further information on how the platform determines a second working week, refer to the following section.
- Complete the following fields:
- Cost centre.
- Work time.
- Break time.
- Click the Save button.
Further information
Employment Hero bases the first and second working week on an employee's start date, i.e. if an employee's start date is the 1st of January, the week of the 1st January to the 7th January will be their first working week. Then from the 8th January to the 15th of January will be their second working week.
Author recommended
So you have now setup an employee's work hours and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:
- HR Employee File: Salary History You can use this feature to add an employee's salary details and specify the leave allowance template, leave category and pay schedule that needs applying.
- HR Employee File: Pay Run Details This feature allows you to select whether employees do not need to submit timesheets, submit them only as an exception or they submit a timesheet for all work they undertake within your organisation.
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