Employee re-occurring or once-off pay run deduction inclusions | Payroll Web Platform

Jimmy

Updated 05 April 2023 04:39

Overview

A payroll deduction occurs when you remove funds from an employee's pay before they receive their pay cheque. Legislation mandates some deductions, and some are because of a private agreement between an employer and an employee. The payroll platform default setup for a new business includes three basic deduction categories, which are salary sacrifice super, pre, and post-tax deduction.

The Pay Run Inclusions Deduction feature allows you to set up an automated employee deduction where you can choose the category, the date the inclusion starts and ends on, and the amount. You can also use this feature to edit any data entered previously and delete a record that is no longer required.

Important

For information on how best to process novated lease payments, please refer to your accountant.

Availability

Payroll Plan:

Standard

Premium

Getting started

The below premise will walk you through how to add an employee recurring deduction.

Add a deduction

Log into your Employment Hero Payroll platform.
Click the Employee menu.
Click the List submenu.
Click on the employee who needs a deduction created.
Click the Pay Run Inclusions button.
Click the Add button.
Complete the following fields:
- Deduction category:
  - Pre-tax deduction.
  - Salary sacrifice super.
  - Post-tax deduction.
  - Purchased leave deduction.
  - Union fees/subscriptions.
  - Lease payments.
  - FBT.
  - Other pre-tax deduction.
  - Other post-tax deduction.
- Amount (per pay run):
  - Fixed.
  - Percentage of gross.
  - Percentage of OTE.
- This deduction should be:
  - Paid manually.
  - Paid to a bank account.
  - Paid via BPAY.
  - Superfund
- Preserved earnings:
  - Never.
  - Once a minimum net earnings limit has been reached.
  - Once a percentage of net earnings has been reached.
- Notes.
- When should this pay run inclusion start:
  - Today.
  - On the following date.
- When should this pay run inclusion expire:
  - Never.
  - On the following date.
  - After the following amount has been reached.
Click the Save button.

Maintain

The below premises cover how to edit and/or delete an employee's recurring deduction.

Edit a deduction

Log into your Employment Hero Payroll platform.
Click the Employee menu.
Click the List submenu.
Click on the employee who needs a deduction edited.
Click the Pay Run Inclusions button.
Click button.
Make the required changes and click the Save button.

Delete a deduction

Log into your Employment Hero Payroll platform.
Click the Employee menu.
Click the List submenu.
Click on the employee who needs a deduction deleted.
Click the Pay Run Inclusions button.
Click the button.
Click the OK button.

Author recommended

So you have now set up a deduction pay run inclusion and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:

Payroll Platform: Set Up and Manage an Employee's Expense Pay Run Inclusion This feature allows you to set up an automated expense where you can choose the category, the date the inclusion starts on, and the expense amount.
Payroll Platform: Split Employee Earnings by Location This feature allows you to separate earnings by region for your organisation's auto-paid salaried employees.