Managing payroll timesheets: Submitting on behalf on an employee

Overview

Within your organisation, you may have employees who need to submit a timesheet that lists out what hours they worked and the breaks they took over their last working week. By utilising an online timesheet submission system, your employees can submit their hours wherever they are, be it in the office or the field, with this information sent through to their manager to review and approve on the spot.

The Submitting a Timesheet on Behalf of an Employee feature allows your organisation's payroll admins to submit a timesheet for any employee and specify details such as the start and end time of the shift and breaks taken, the work type it falls under and the location where they worked these hours. You can also use this feature to add an employee's standard hours, copy timesheets from the last fortnight, edit any information if it has changed, and delete an entry that is no longer required. 

Warning

Timesheets will only flow from the HR platform to your Payroll platform, i.e. this data connection is not bidirectional, and any timesheet submissions made in the Payroll platform will not flow through to your HR platform. We advise you to submit any timesheet via the HR platform's Timesheet feature.

Availability

Payroll Plan:   Standard   Premium

Getting started

Adding another timesheet line
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Click the Actions button.
  4. Click the Add Another Timesheet Line button.
    Timesheet_1.jpg
  5. Select the required date and click the Add button.
    Timesheet_2.jpg
Adding an employee's standard hours
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Click the Actions button.
  4. Click the Add Standard Hours button.
    Timesheet_3.jpg
Coping timesheets from the last fortnight
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Click the Actions button.
  4. Click the Copy Timesheets from Last Week button.
    Timesheet_4.jpg
Entering timesheet hours instead of start/end times
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Click the Actions button.
  4. Click the Enter Hours Instead of Start/End Times button.
    Timesheet_5.jpg
Submitting a timesheet for an employee
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Complete the following fields:
    • Employee.
    • Period ending:
      • Week.
      • Fortnight.
    • Date.
    • Timesheet costs:
      • Show timesheet costs.
      • Hide timesheet costs.
    • Work Types.
    • Start time.
    • End time.
    • Break start.
    • Break end.
    • Location.
  4. Click the Save button.
    Timesheet_6.jpg

Maintain

Reverting timesheet changes
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Click the Actions button.
  4. Click the Revert Changes button.
    Timesheet_7.jpg
Editing a timesheet entry
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Complete the following fields:
    • Employee.
    • Period ending:
      • Week.
      • Fortnight.
    • Date.
    • Timesheet costs:
      • Show timesheet costs.
      • Hide timesheet costs.
  4. Make the required changes and click the Save button.
    Timesheet_8.jpg
Clearing all timesheet entries
  1. Click the Timesheet menu.
  2. Click the Create Timesheet submenu.
  3. Click the Actions button.
  4. Click the Clear Timesheets button.
    Timesheet_9.jpg
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