Payroll FAQ: How do I upload a Roster Live (WHS) file

James Nixon

Updated 01 September 2021 00:08

EH Content Team

Question

How do I upload a Roster Live (WHS) data file onto our payroll platform?

Availability

Payroll Plan:

Standard

Premium

Answer

You can use the Timesheet Importing feature to import the timesheet data stored within your Roster Live (WHS) platform.

Warning

Timesheets will only flow from the HR platform to your Payroll platform, i.e. this data connection is not bidirectional, and any timesheet submissions made in the Payroll platform will not flow through to your HR platform. We advise you to submit any timesheet via the HR platform's Timesheet feature.

Uploading a roster live (WHS) data file

Click the Timesheet menu.
Click the Import Timesheets submenu.
Select the WFS (Roster Live) option in the Import Timesheets drop-down.
Click the Select File button.
Click the Confirm Upload button.
Complete the following fields:
- Default date.
- Replace a previous timesheet.
- Approve timesheets.
Helpful Hint

The Approve Timesheets option allows you to choose whether the platform automatically approves the timesheets being imported or whether they need to go through your organisation's timesheet approval workflow.
Click the Import button.

Helpful Hint

You will now see on your screen a status message showing the successful uploading of your custom timesheet data file onto your payroll platform.

Further Information

Supported column types

Column Name	Required	Notes
Break end.		Used to specify when the break finished.
Break start.		Used to specify when the break started.
Category Id.		The pay category or leave category associated with this time sheet line.
Column Name.		Description.
Comments.		Any notes associated with this time sheet line.
Employee Id		The employee id associated with this time sheet line .
Location Id		The location id associated with this time sheet line.
Rate		The rate you pay the employee for each earnings line.
Time in.		Used to specify when this time sheet line started. The platform will include this information in the notes for this timesheet line.
Time out.		Used to specify when this time sheet line finished. The platform will include this information in the notes for this timesheet line.
Type.		Used to specify if this line is a leave line or a pay category line. Valid values are: L: Denotes a leave line. P: Denotes a pay category line
Units.		The units that need adding to this time sheet line. You will need to specify units in hours for hourly earnings lines.