Clock Me In: Managing timesheets as an admin via the app

Overview

Within your organisation, you may have employees who need to submit a timesheet that lists out what hours they worked and the breaks they took over their last working week. By utilising an online timesheet submission system, your employees can submit their hours wherever they are, be it in the office or the field, with this information sent through to their manager to review and approve on the spot.

The Timesheet function on the Clock Me In App allows you to select an employee and create a timesheet entry based on their hours worked. You can also use this feature to edit a timesheet entry if you entered the data incorrectly. You will need to have enabled Admin Mode first before you can access this feature.

Important

You can grant your managers access to the admin portal via the Custom User Management feature. To read further information on this feature, refer to the following article.

Availability

Payroll Plan:   Standard   Premium

Getting started

The following premise will walk you through how you can submit a timesheet for an employee via the Clock Me In App. You will need to have enabled Admin Mode first before you can access this feature.

Add a timesheet entry
  1. Tap the employee that needs a timesheet added
    Timesheet_1.jpg
  2. Complete the following fields:
    • Location.
    • Work type.
  3. Tap the   Continue button.
    Timesheet_2.jpg
  4. Tap the   Create Timesheet button.
    Timesheet_3.jpg
  5. Complete the following fields:
    • Clock in time.
    • Clock out time.
  6. Tap the   Add Break button to add any breaks taken.
  7. Tap the Save button.
    Timesheet_4.jpg

Maintain

The following premises cover how you can view and edit an employee timesheet via the Clock Me In App. You will need to have enabled Admin Mode first before you can access this feature.

View a timesheet entry
  1. Tap the   View button.
    Timesheet_5.jpg
  2. Tap the employee that needs a timesheet entry viewed.
    Timesheet_6.jpg

    Helpful Hint

    You will now see the timesheet entry on your screen.

    Timesheet_9.jpg
Edit a timesheet entry

Important

There are some exceptions to editing timesheets via the iPad app that are:

  • You can only edit timesheets that have the status of submitted. 
  • You will need to have the setting Restrict Employees to Approved Locations Only turned off within the Timesheet Settings feature as you can not edit timesheets for other locations. 
  1. Tap the   View button.
    Timesheet_5.jpg
  2. Tap the employee that needs a timesheet entry edited.
    Timesheet_6.jpg
  3. Tap the Edit button.
    Timesheet_7.jpg
  4. Make the required changes and tap the Save button.
    Timesheet_8.jpg

Author recommended

So you have now managed employee timesheets via the app and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:

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