Casual Conversion Report | Payroll Platform

The Casual Conversion Report feature is designed to provide you with detailed insights into your casual employees' eligibility, work patterns and work pattern strength. It displays data for all casual employees meeting the specified criteria and also allows you to refine your search.

You can filter results based on a specific date, employee, pay schedules, or employing entities. This customisation ensures you can focus on the information most relevant to your needs.

Important

This report will only populate for employees whose employment type is Casual and use timesheets to submit all time worked.

Availability

Payroll Plan:   Standard   Premium
  User Access:   Employee         Manager         Admin      

Getting started

Access the casual conversion report
  1. Click the Reports menu.
  2. Under the Employee section, click Casual conversion report.
    screenshot of the reports menu, with a highlight on the casual conversion report selection
  3. Filter the report based on:
    • Date.
    • Employees.
    • Pay Schedules.
    • Employing Entities.

    Helpful Hint

    Read more about these filters in the Casual Conversion Report filters item under the Further information section of this article.

  4. Click the Generate button.
    screenshot of the casual conversion report screen, with a highlight on the generate button

    Helpful Hint

    Read more about the details of the report in the Onscreen report details item under the Further information section of this article.

    screenshot of the casual conversion report

Data management

Download the casual conversion report
  1. Click the Reports menu.
  2. Under the Employee section, click Casual conversion report.
    screenshot of the reports menu, with a highlight on the casual conversion report selection
  3. Filter the report based on:
    • Date.
    • Employees.
    • Pay Schedules.
    • Employing Entities.

    Helpful Hint

    Read more about these filters in the Casual Conversion Report filters item under the Further information section of this article.

  4. Click the Download Excel button.
    screenshot of the casual conversion report screen, with a highlight on the download excel button

    Helpful Hint

    Read more about the details of the downloaded report in the Tabs in the downloaded report item under the Further information section of this article.

    screenshot of the casual conversion report excel file

Further information

Casual conversion per the National Employment Standards (NES)

Under the National Employment Standards (NES), casual employees have the opportunity to transition to permanent employment, a process commonly referred to as ‘casual conversion’. To facilitate this transition, employers are required to assess employees' eligibility for conversion from casual to permanent status.

Casual Conversion eligibility is determined by two essential criteria that employers must consider:

  • Casual employees must complete 12 months of continuous employment with the same employer
  • Employers need to assess the employee's work pattern over the prior six months. If an employee has worked a regular pattern of hours on an ongoing basis, and could continue working these hours in a full-time or part-time capacity, they become eligible for conversion to either permanent part-time or permanent full-time employment

Further information regarding Casual Conversion can be found on the Fair Work website.

Casual Conversion Report filters

You can filter the report using the following parameters:

  • Date: The date filter allows you to select a the current date, or, a specific date in the past.
  • Employees: The default value is ‘All’ however you can choose to filter the report for specific employees.
  • Pay Schedules: The default value is 'All', however you can choose to filter the report for a specific pay schedule.
  • Employing Entities: The default value is 'All', however you can choose to filter the report for a specific employing entity.
Onscreen report details

After selecting your required filters, the report will display as follows:

  • Name.
  • Start date.
  • Work Pattern:
    • The work pattern will display the last 6 months of processed (in a finalised pay run) timesheets from the date selected when filtering the report.
    • The work pattern can be expanded by selecting the arrow next to the employees name to display a breakdown of timesheet date, start and end time for each employee or work pattern.
    • If an employee has been employed less than 12 month, this will display in the work pattern column.
    • If an employee doesn’t have 6 months worth of processed (in a finalised pay run) timesheet data, this will display in the work pattern column.
  • Strength: The strength column will display a percentage which is calculated by the timesheet start and end time and days of the week of the employees processed (in a finalised pay run) timesheets
  • Number of weeks.
  • Average hours: The average hours is calculated by totalling the processed (in a finalised pay run) timesheet hours displayed in the work pattern column, divided by the number of weeks.
Tabs in the downloaded report

When exporting to Excel, the report will comprise of two tabs:

  • Work Pattern: This will display as per the on-screen report.
  • Timesheet Data: All expandable timesheets under the employee dropdown function on the on-screen report will be displayed.

Explore related topics

  • Payroll timesheet reportingThe Timesheet Reporting feature allows you to create a report that you can use to analyse the timesheet submissions within your organisation and see details such as the start and end time, the location, reviewer, review date and submission status.
  • Payroll Attendance Reporting The Attendance Reporting feature allows you to create a report that you can use to analyse the clock in out activities within your organisation and see details such as the notes made, the date and time, the source, the location, a timestamp map, and any images taken.
Was this article helpful?
0 out of 0 found this helpful

Comments

0 comments

Please sign in to leave a comment.