1. Click the  Recruitment menu.
2. Click the Recruitment submenu.
3. Click the Jobs tab.
4. Click the hiring phase you need.
5. Click the job title you need.

   Helpful Hint

   To edit a live job advertisement, click the  button next to the job you want to edit, then click Edit job details.

6. Click the Talent Recommendations button.
   
7. Click the  button for the candidate you want to add to your talent pool.
8. Click the Add to Talent Pool button.
   

1. Click the  Recruitment menu.
2. Click the Recruitment submenu.
3. Click the Jobs tab.
4. Click the hiring phase you need.
5. Click the job title you need.
6. Click the Talent Recommendations button.
   
7. Click the  button for the candidate you want to save.
8. Click the Save Candidate button.
   

1. Click the  Recruitment menu.
2. Click the Recruitment submenu.
3. Click the Jobs tab.
4. Click a hiring phase with no applicants.
   
   
   

   Helpful Hint

   The SmartMatch section for hiring phases with no applicants lets you perform the same tasks you can do for hiring phases with applicants. This includes:

   • View a candidate's profile.
   • Saving a candidate.
   • Adding a candidate to your talent pool.
   • Emailing a candidate.
   • Marking a candidate as not suitable.
   

1. Click the  Recruitment menu.
2. Click the Recruitment submenu.
3. Click the Jobs tab.
4. Click the hiring phase you need.
5. Click the job title you need.
6. Click the Talent Recommendations button.
   
7. Click the Contact button for the candidate you want to email.
   
8. Read and edit the message.
   
   

   Helpful Hint

   We have prepared a template for you, but you can edit the message so it suits your organisation best. You can also email the candidate by clicking the Connect with Candidate button when you view their profile.

9. Click the Send Email button.
   

1. Click the  Recruitment menu.
2. Click the Recruitment submenu.
3. Click the Jobs tab.
4. Click the hiring phase you need.
5. Click the job title you need.
6. Click the Talent Recommendations button.
   
7. Click the View Profile button for the candidate you need.
   
   
   

   Helpful Hint

   You can now see the SmartMatch candidate's profile.

   

1. Click the  Recruitment menu.
2. Click the Recruitment submenu.
3. Click the Jobs tab.
4. Click the hiring phase you need.
5. Click the job title you need.
6. Click the Talent Recommendations button.
   
7. Click the  button for the candidate you want to mark as not fit for the role.
8. Click the Mark as Not Suitable button.
   
   

   Warning

   Once you click the Mark as Not Suitable button, the SmartMatch candidate will be removed from your talent recommendations for this specific role. You can also mark a candidate as not suitable for a role by clicking the Not suitable button in their profile.

   

We have SmartMatch enabled ‌by default in the Recruitment module for admins and owners, and hiring managers with access. In addition, SmartMatch can be used in the employee file and active job listings in the Recruitment module. You can refer to the following articles to see how to use SmartMatch on other areas on the platform:

• How to manage SmartMatch candidates via the HR platform
• How to manage SmartMatch candidates on the SmartMatch landing page via the HR platform
• How to manage SmartMatch candidates in the employee file via the HR platform

The Update location button is on the SmartMatch panel that appears when you click the Talent Recommendations button in the following places:

• Personnel file.
• SmartMatch landing page.
• Active job listing.

When you click the Update Location button, you can choose between Onsite/Hybrid or Remote for the Workplace Type field.

• If you choose Onsite/Hybrid option, you can select the country and location.
  
• If you choose the Remote option, you need to pick an answer for the Where can Candidates be Based field:
  
  • Anywhere - Employees can be based anywhere in the world.
  • Timezone - Employees can be based anywhere within a time zone window.
    
    • Choose the required timezone.
  • Country- Employees must be based within a specific country.
    • Choose the required candidate country.
    

No. Your employees only see jobs available within your organisation through the Swag app. We exclude recommending all active employees on the Employment Hero platform to any organisation.

We rely on ‌account emails to track users that should not be recommended for external roles. We also encourage you to make sure employees have their personal email addresses on the employee file, so those can be excluded from SmartMatch results as well.

To learn how to include this information in the employee file, please refer to the Editing Data section in this article: How do I manage employee personal details and change account emails via the HR platform?