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Manage my organization's hiring processes

Updated

Available for the following plans: Standard, Premium, Platinum 
Available for the following user access levels: Admin    

A hiring process helps your organization stay organized by defining the specific stages a candidate must pass through before being hired. In our platform, you can create global templates for your hiring processes or customize them for individual job openings to better suit your recruitment needs.

Getting started

Add a hiring process template

Creating a template allows you to reuse the same set of stages for multiple job roles.

  1. Click the Recruitment menu from the left sidebar.
  2. Click the Recruitment submenu.
  3. Click the Hiring Processes tab.
  4. Click the New Process button.
  5. Enter a name for the process and click Create.

  6. Within the process editor, you can:

    • Toggle Make This Default to apply this process to all new jobs automatically.
    • Click New Stage to add custom steps (e.g., "Technical Assessment").
    • Use the Recruitment Agent toggle on a stage to enable AI-powered video screening.

    Helpful Hint

    The platform auto-saves changes made to your hiring processes.

Data management

Edit a hiring process for a specific job

In the new integrated workflow, you can modify the hiring process directly from the job dashboard.

  1. Navigate to the Recruitment > Recruitment dashboard.
  2. Locate the specific job in your list.
  3. Click the three dots [...] menu next to the job title and select Edit hiring process.
  4. Alternatively, click the job title to open the job page and click the Hiring Process tab.
  5. From here, you can add stages or enable the Recruitment Agent for that specific role.
Archive or delete a hiring process

Important

You cannot delete or archive your organization's Default hiring process.

  1. Click the Recruitment menu and select the Hiring Processes tab.
  2. Click the three dots [...] menu for the process you wish to manage.
  3. Select Archive, Unarchive, or Delete.

Blind hiring to reduce bias

Available for the following plans: Premium, Platinum

Reduce unconscious bias by hiding identifiable candidate information during the early stages of recruitment.

Enable blind hiring
  1. Click the Settings menu and select Recruitment settings.
  2. Click the Data Privacy Management tab.
  3. Use the toggle to turn on Enable blind hiring.
What changes when blind hiring is active?

When enabled, candidate details are anonymized in the 'New' stage and within SmartMatch results. The following details are hidden until the candidate is moved to a later stage:

  • Name and Photo
  • Social profiles and contact details (Email, Phone)
  • Specific Address

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