1. Employment Hero Help Centre (UK)
  2. HR Web Platform
  3. Settings
  4. Location and Public Holiday Settings

Managing your organisations locations | HR Web Platform

Jimmy
Updated

Overview

As an organisation, you may have multiple business locations with different employees based in each locale. Having a location register, with a record of each address and a description of the location, will allow you to maintain an accurate record of who works where within your organisation.

The locations feature allows you to add in your organisation's address, the country it is located in and a description. You can also use this feature to edit any previously entered information, disable and enable locations, and permanently delete a record that is no longer in use.

HR Best Practise

Locations are mandatory within the HR platform, so it is important to apply a location to each of your employees within their personnel file. Setting up locations will allow you to link your employees to a public holiday calendar. This allows each employee to submit accurate leave requests based on only the public holidays that affect them. Locations can also be used to drive policies, surveys, certifications and other features within the platform.

Availability

HR Plan:   Standard   Premium   Platinum

Getting started

Add a new location
  1. Click the   Settings menu.
  2. Click the Locations and Public Holidays submenu.
  3. Click the Locations tab.
  4. Click the Add New Location button.
    Location_1.jpg
  5. Complete the following fields:
    • Name.
    • Country.
    • Description.
  6. Select Yes or No for the Set this location as the default location for new employees toggle switch.

    Helpful Hint

    If you have one default work location, you can set this toggle switch to yes to ensure all future new employees will be part of that location by default.

  7. Click the Submit button.
    Location_2.jpg

Maintain

Edit a location
  1. Click the   Settings menu.
  2. Click the Locations and Public Holidays submenu.
  3. Click the Locations tab.
  4. Click the Action button.
  5. Click the Edit button.
    Location_3.jpg
  6. Make the required changes and click the Submit button.
    Location_4.jpg
Disable a location

Important

The disabling a location feature is only available when a location is in use by an active employee.

  1. Click the   Settings menu.
  2. Click the Locations and Public Holidays submenu.
  3. Click the Locations tab.
  4. Click the Action button.
  5. Click the Disable button.
    Location_5.jpg
Enable a location

Important

The location enabling feature is only available if a location status shows as being disabled.

  1. Click the   Settings menu.
  2. Click the Locations and Public Holidays submenu.
  3. Click the Locations tab.
  4. Click the Action button.
  5. Click the Enable button.
    Location_6.jpg
Delete a location

Important

The deleting a location feature is only available when a location is not in use by an active employee.

  1. Click the   Settings menu.
  2. Click the Locations and Public Holidays submenu.
  3. Click the Locations tab.
  4. Click the Action button.
  5. Click the Delete button. Location_7.jpg
  6. Click the Confirm button.
    Location_8.jpg

Author recommended

So you have now managed your locations and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:

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