Setup and change authorising signatory details

Available for the following plans: Employment Lite, Employment Plus, Employment Unlimited
Available for the following HR classic plans: Standard, Premium, Platinum
Available for the following user access level: Admin   

Overview

An authorising signatory is the person who has the right to sign off on employee contracts and HR documents within your organisation. This person is the one responsible for reviewing the content, is correct, signing the document and then sending this onto the intended recipient.

The Authorising Signatory feature allows you to nominate this role within your organisation and then have them input their signature into the Employment Hero platform. The platform also allows you to assign employees with sending authority; i.e. these employees can sign contracts on behalf of the authorising signatory.

Important

Only one user can store their digital signature within the Employment Hero platform.

HR Best Practise

Your Authorising signatory should be someone senior in your organisation, for example, your CEO or Head of HR. You should keep employees with sending authority to a minimum, and should only give it to employees that handle your contractual documentation, for example, your HR or compliance teams. 

Getting started

It is important that you select employees with a high level of trust in your company to be the authorising signatories for your organisation.

Setup authorising signatory
  1. Click the   Settings menu.
  2. Click the Authorising Signatory submenu.
  3. Select an employee from the Authorising Signatory field.
  4. Click the Save button.
    screenshot of assign authorising signatory page. there is a field for choosing name of signatory, and options to create new employee, cancel or save
  5. Complete the following fields:
    • Create your e-signature.

    Helpful Hint

    You will also receive an email prompting you to create these details.

    • Sending Authority.

    Helpful Hint

    The field relates to who else can send documents on the authorising signatory's behalf.

    Important

    You can click the Upload button to import your existing signature pad. The recommended size for your upload is 300 x 100 pixels.

  6. Click the Save button. 2. Screenshot of authorising signatory setup. There is a box for creating your e-signature or options to upload a file, choose the sending authority, cancel or save.

Maintain

There are various reasons your authorising signatory might need changing or the list of sending authorities added to and you can do this any time via the General Settings module.

Change authorising signatory

Warning

When you edit and then save a new authorising signatory, the platform will remove your previously stored signatory.

  1. Click the   Settings menu.
  2. Click the Authorising Signatory submenu.
  3. Select an employee from the Authorising Signatory field. screenshot of assign authorising signatory page. there is a field for choosing name of signatory, and options to create new employee, cancel or save
  4. Click the Save button.
  5. Complete the following fields:
    • Create your e-signature.

    Helpful Hint

    You will also receive an email prompting you to create these details.

    • Sending Authority.

    Helpful Hint

    The field relates to who else can send documents on the authorising signatory's behalf.

    Important

    You can click the Upload button to import your existing signature pad. The recommended size for your upload is 300 x 100 pixels.

  6. Click the Save button. 2. Screenshot of authorising signatory setup. There is a box for creating your e-signature or options to upload a file, choose the sending authority, cancel or save.

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