As an organisation, you may base your staffing hours on a rostering platform whereby you allocate employees' certain hours they need to workRoster template shift management | Payroll Web Platform per week based on workload demands. By using rostering software, you can take the heavy administration out of this process for your managers, freeing up their time to work on more important areas such as managing and supporting their employees.
The Rostering module within the payroll platform has a Template feature that allows you to create a set of pre-built employee shifts, with the ability to set up start and end times, break duration, locations, and any required roles. You can also use this feature to edit any details if they change and delete a shift, either in bulk, or individually, if it is no longer required.
Availability
| Payroll Plan: | Standard | Premium |
Getting started
- Click the Roster menu.
- Click the Roster Actions button.
- Click the Roster Templates button.
- Click the Edit button.
- Click on the shift panel that represents the day that needs a shift created.
- In the Create Shift panel complete the following fields:
- From time.
- To time.
Helpful Hint
Click the Add Break button to add a break in.
- Break start.
- Break end.
Helpful Hint
Click the Minus button to delete an added break.
- Location.
- Resource.
- Qualifications.
Helpful Hint
The Qualifications field will only appear if an admin has enabled qualifications.
- Work type.
Helpful Hint
The Work Type field will only appear if an admin has enabled work types.
- Role.
Helpful Hint
The Role field will only appear if an admin has enabled shift roles.
- Note.
- Click the Save button.
Helpful Hint
When you add multiple users in the resources field, this will automatically create the same shift for the selected employees.
Editing data
- Click the Roster menu.
- Click the Roster Actions button.
- Click the Roster Templates button.
- Click the Edit button.
- Click on the employee shift that needs editing.
- Make the required changes and click the Save button.
Helpful Hint
You can change a shift time or date by dragging the created shift to a new position on the roster overview screen. The ability to allocate shifts by clicking and dragging is only available for shifts in drafting stage.
Deleting data
- Click the Roster menu.
- Click the Roster Actions button.
- Click the Roster Templates button.
- Click the Edit button.
- Click on the employee shift that needs deleting.
- Click the Delete this Shift Template button.
- Click the Delete button.
- Click the Roster menu.
- Click the Roster Actions button.
- Click the Roster Templates button.
- Click the Edit button.
- Click the Delete Shifts button.
- Click the Delete button.
Author recommended
So you have now managed yoru roster template shifts and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:
- How do I view my roster warnings | Payroll FAQ This FAQ answers a common user question we receive around how do I view any triggered roster warnings.
- Setup and manage rostering roles | Payroll Web Platform This feature allows you to create a roster group such as front of house serving staff that you can then assign to your employees when entering their shift details.
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