Overview
As an organisation, you can have multiple locations based in different suburbs or states. In these cases, your business would have different employees employed in each area, so having a location register, with a record of each address and the site hierarchy, will allow you to maintain an accurate record of who works where within your organisation.
If you did not connect Employment Hero to a KeyPay based payroll platform, this feature allows you to create a list of cost centres you can allocate against your employees. This feature also allows you to disable a cost centre if it is no longer in use, edit the data if it changes and delete a record if it is no longer required.
If you connect Employment Hero to a KeyPay based payroll platform, this feature allows you to synchronise the locations created on your payroll platform and make them selectable within your Employment Hero platform. Providing your platform with the latest payroll configuration data and making sure the employee records in your HR platform have the correct information.
Important
Employment Hero Payroll and KeyPay refer to cost centres as locations; however, locations in the Employment Hero HR platform refer to an employee's physical location.
Getting started
Select the payroll platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.
Availability
| HR Plan: | Standard | Premium | Platinum |
| User Access: | Employee | Manager | Admin |
This is the default access level per user and whether they have view, edit and delete access, excluding any changes made via our Custom Security feature.
- Click the Settings menu.
- Click the Cost Centres submenu.
- Click the Add Cost Centre button.
- Complete the following fields:
- Name.
- Parent cost centre.
- Click the Save button.
Availability
| HR Plan: | Standard | Premium | Platinum |
| User Access: | Employee | Manager | Admin |
This is the default access level per user and whether they have view, edit and delete access, excluding any changes made via our Custom Security feature.
- Click the Settings menu.
- Click the Cost Centres submenu.
- Click the Add Cost Centre button.
- Complete the following fields:
- Name.
- Parent cost centre.
- Click the Save button.
Maintain
Select the payroll platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.
Availability
| HR Plan: | Standard | Premium | Platinum |
| User Access: | Employee | Manager | Admin |
This is the default access level per user and whether they have view, edit and delete access, excluding any changes made via our Custom Security feature.
- Click the Settings menu.
- Click the Cost Centres submenu.
- Click the Actions button.
- Click the Edit button.
- Make the required changes and click the Save button.
Important
The disabling of a cost centre feature is only available when there are active employees assigned to a cost centre.
- Click the Settings menu.
- Click the Cost Centres submenu.
- Click the Actions button.
- Click the Disable button.
Important
The enabling of a cost centre feature is only available when a cost centre shows an inactive status.
- Click the Settings menu.
- Click the Cost Centres submenu.
- Click the Actions button.
- Click the Enable button.
Important
The deleting of a cost centre is only available when there are no active employees assigned to the cost centre.
- Click the Settings menu.
- Click the Cost Centres submenu.
- Click the Actions button.
- Click the Delete button.
- Click the Delete button.
Availability
| HR Plan: | Standard | Premium | Platinum |
| Payroll Plan: | Standard | Premium | |
| User Access: | Employee | Manager | Admin |
This is the default access level per user and whether they have view, edit and delete access, excluding any changes made via our Custom Security feature.
- Click the Settings menu.
- Click the Cost Centres submenu.
- Click the Update From Payroll button.
Helpful Hint
The Cost Centres page will now show a grey Updated button. This means the HR platform has successfully imported your cost centres from your payroll platform.
Availability
| HR Plan: | Standard | Premium | Platinum |
| User Access: | Employee | Manager | Admin |
This is the default access level, excluding any changes made via our Custom Security feature.
- Click the Settings menu.
- Click the Cost Centres submenu.
- Click the Update From Payroll button.
Helpful Hint
The Cost Centres page will now show a grey Updated button. This means Employment Hero has successfully imported your cost centres from your KeyPay platform.
Availability
| HR Plan: | Standard | Premium | Platinum |
| User Access: | Employee | Manager | Admin |
This is the default access level per user and whether they have view, edit and delete access, excluding any changes made via our Custom Security feature.
- Click the Settings menu.
- Click the Cost Centres submenu.
- Click the Actions button.
- Click the Edit button.
- Make the required changes and click the Save button.
Important
The disabling of a cost centre feature is only available when there are active employees assigned to a cost centre.
- Click the Settings menu.
- Click the Cost Centres submenu.
- Click the Actions button.
- Click the Disable button.
Important
The enabling of a cost centre feature is only available when a cost centre shows an inactive status.
- Click the Settings menu.
- Click the Cost Centres submenu.
- Click the Actions button.
- Click the Enable button.
Important
The deleting of a cost centre is only available when there are no active employees assigned to the cost centre.
- Click the Settings menu.
- Click the Cost Centres submenu.
- Click the Actions button.
- Click the Delete button.
- Click the Delete button.
Further information
Select the payroll platform you integrated with for the relevant instructions.
Availability
| HR Plan: | Standard | Premium | Platinum |
| Payroll Plan: | Standard | Premium | |
| User Access: | Employee | Manager | Admin |
This is the default access level per user and whether they have view, edit and delete access, excluding any changes made via our Custom Security feature.
Once you have connected your Payroll and HR platforms, the HR platform becomes the source of truth for your company settings, payroll settings, and employee file data. To read further details on how to manage locations on the payroll platform, refer to the following article.
When you first connect the two platforms, the HR platform will pull the data from the payroll platform into the HR platform, such as your location data. Any additional changes to locations after this initial integration, requires you to update your location data manually.
Once you have imported any recent changes from the payroll platform, you can make amendments to an employee's file, such as their employment details. To read further details on how to update an employee's employment details, refer to the following article.
The HR platform will show a location as disabled, if the data no longer exists on your payroll platform. You can not delete disabled locations if you have used them previously within the HR platform.
The reason for this is platform data accountability and making sure that when you use the Audit Trail feature, we display the correct logs of what changes occurred within your platform.
Availability
| HR Plan: | Standard | Premium | Platinum |
| User Access: | Employee | Manager | Admin |
This is the default access level per user and whether they have view, edit and delete access, excluding any changes made via our Custom Security feature.
Once you have connected your KeyPay and Employment Hero platforms, Employment Hero becomes the source of truth for your company settings, payroll settings, and employee file data.
When you first connect the two platforms, Employment Hero will pull payroll data from KeyPay into Employment Hero, such as your location data. Any additional changes to locations after this initial integration, requires you to update your location data manually.
Once you have imported any recent changes from KeyPay, you can make amendments to an employee's file, such as their employment details. To read further details on how to update an employee's employment details, refer to the following article.
Employment Hero will show a location as disabled if the data no longer exists on your KeyPay platform. You can not delete disabled locations if you have used them previously within Employment Hero.
The reason for this is platform data accountability and making sure that when you use the Audit Trail feature, we display the correct logs of what changes occurred within your platform.
Availability
| HR Plan: | Standard | Premium | Platinum |
| User Access: | Employee | Manager | Admin |
This is the default access level per user and whether they have view, edit and delete access, excluding any changes made via our Custom Security feature.
Once you have connected your Employment Hero and Xero platforms, Employment Hero becomes the source of truth for your company settings, payroll settings, and employee file data.
When you first connect the two platforms, Employment Hero will pull the payroll data from KeyPay into the Employment Hero, such as your location data. Any additional changes to locations after this initial integration, requires you to update your location data manually.
Once you have imported any recent changes from Xero, you can make amendments to an employee's file, such as their employment details. To read further details on how to update an employee's employment details, refer to the following article.
Employment Hero will show a location as disabled if the data no longer exists on your KeyPay platform. You can not delete disabled locations if you have used them previously within Employment Hero.
The reason for this is platform data accountability and making sure that when you use the Audit Trail feature, we display the correct logs of what changes occurred within your platform.
Author recommended
So you have now updated your organisations locations and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:
- HR platform: Update pay schedules This feature is where you can sync the latest pay schedule data from your payroll platform over to your Employment Hero platform.
- HR platform: Leave categories This feature is where you can sync the latest leave category data from your payroll platform over to your Employment Hero platform.
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