Update an employees pay run details | HR Employee File

Overview

As an organisation, you will have some employees who may need to submit timesheets for their hours worked, and other employees who do not need to undertake this task. You may also have some employees who do not need syncing over to your payroll platform, so having a simple way to manage these employee requirements will reduce your HR administration.

The Pay Run Details feature allows you to manage each employees unique setup by allowing you to select whether they do not need to submit timesheets, submit them only as an exception, or they submit a timesheet for all work they undertake within your organisation. You can also use this feature to select whether the employee syncs over to your chosen payroll platform.

The payroll platform allows you to create and manage your work types. You need to complete these steps first before you can apply them to an employee file. To read further details on how to create a work type, refer to the following article.

Availability

HR Plan:   Standard   Premium   Platinum

Maintain

Updating an employee's pay run details
  1. Click the Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee that needs their pay details updated.
  4. Click the Pay Details tab.
  5. Click the Pay Run Details tab.
  6. Choose which of the following employee pay details to enable:
    • Pay employees their normal working hours by default.

    Helpful Hint

    Pay Employees their Normal Working Hours refers to employees who work a dedicated and uniform set of hours every day/week that does not fluctuate.

    • Synchronise with payroll.
  7. Choose from the following timesheet type options:
    • Do not use timesheets.
    • Use timesheets to submit all time worked.
    • Use timesheets for exceptions only.
  8. Choose the employee work type.

    Important

    The work type field is only available for these two timesheet types:

    • Use timesheets to submit all time worked.
    • Use timesheets for exceptions only.
  9. Click the Save button
    Pay_Run__UK__1.jpg
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