Setup standard daily hours or custom work hours | HR Employee File

Overview

As an organisation, you would have set up your employees with set working hours they need to adhere to as part of their employment with your business. These working hours usually fall under either standard working hours, i.e., the employee works 38 hours every week without change, or custom working hours, i.e., the employee works different hours per day, so eight hours on Monday and seven hours on Tuesday.

The Work Hours feature within an employees file allows you to add the standard working hours to the chosen employees personnel file and specify their normal working hours per week and their ordinary week day in hours. You can also use this feature to add the custom work hours to the chosen employees' personnel file and specify the allocated work type and the hours worked per day, with the ability to enter this data over a two-week period.

Availability

HR Plan:   Standard   Premium   Platinum
  User Access:   Employee         Manager         Admin      

  This is the default access level per user and whether they have  view,  edit and  delete access, excluding any changes made via our Custom Security feature.

Getting started

The below covers setting up either an employee's standard daily hours or their custom work hours.

Setup standard daily hours
  1. Click the   Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee that needs standard daily hours added.
  4. Click the Pay Details tab.
  5. Click the Work Hours tab.
  6. Click the Standard Daily Hours button.
  7. Complete the following fields:
    • Normal working hours per week.
    • Ordinary work day.
  8. Click the Save button.
    Hour__UK__1.jpg
Setup custom work hours: Hours based

Important

Custom Work Hours are only available on our HR Premium and Platinum plans.

  1. Click the   Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee that needs custom work hours added.
  4. Click the Pay Details tab.
  5. Click the Work Hours tab.
  6. Click the Custom Work Hours button.
  7. Click the Enter Hours button.
  8. Complete the following fields:
    • Cost centre.
    • Hours.
  9. Click the   button.

    Important

    A second working week will enable you to enter specific work hours over a two-week period. To read further information on how the platform determines a second working week, refer to the following section.

    Hour__UK__2.jpg
  10. Complete the following fields:
    • Cost centre.
    • Hours.
  11. Click the Save button. 
    Hour__UK__3.jpg
Setup custom work hours: Start and stop times

Important

Custom Work Hours are only available on our HR Premium and Platinum plans.

  1. Click the   Personnel menu.
  2. Click the Employees submenu.
  3. Select the employee that needs a salary added.
  4. Click the Pay Details tab.
  5. Click the Work Hours tab.
  6. Click the Custom Work Hours button.
  7. Click the Enter start & stop times button.
  8. Complete the following fields:
    • Cost centre.
    • Work time.
    • Break time.
  9. Click the   button.

    Important

    A second working week will enable you to enter specific work hours over a two-week period. To read further information on how the platform determines a second working week, refer to the following section.

    Hour__UK__4.jpg
  10. Complete the following fields:
    • Cost centre.
    • Work time.
    • Break time.
  11. Click the Save button. 
    Hour__UK__5.jpg

Further information

How are the weeks determined for custom work hours?

Employment Hero bases the first and second working week on an employee's start date; i.e. if an employee's start date is the 1st of January, the week of the 1st of January to the 7th of January will be their first working week. Then from the 8th January to the 15th of January will be their second working week.

Author recommended

So you have now setup an employee's work hours and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:

  • HR Employee File: Salary History You can use this feature to add an employee's salary details and specify the leave allowance template, leave category, and pay schedule that needs applying.
  • HR Employee File: Pay Run Details This feature allows you to select whether employees do not need to submit timesheets, submit them only as an exception or they submit a timesheet for all work they undertake within your organisation.
Was this article helpful?
0 out of 0 found this helpful

Comments

0 comments

Article is closed for comments.