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EA Form (CP8A) on Payroll classic

Updated

Available for the following Payroll plans: Essentials, Standard, Premium
Available for the following user access levels: Admin

As an admin, you will need to generate an EA form for every employees every year. You can use the Generate EA form function to do this.

The EA form feature lets you:

Generate the EA form

First, you will need to generate the EA forms for your employees, then you will need to publish the forms so your employees can access them.

Generate the EA form
  1. Log into your Employment Hero Payroll platform.
  2. Click the  Reports menu.
  3. Navigate to the Statutory reporting section.
  4. Click the IRB - CP8A EA form link. MY_Reporting_ea_form.jpg
  5. Choose from the following filters:
    • Tax year
    • Pay Schedule
    • Employing Entity
    • Employee Default Location
    • Employee
    • Status (filter the report based on whether a form is a draft, has been published, or has been published and the employee notified)
  6. Click the Generate button. Ea form generate.jpg

  7. Helpful Hint

    The report is only generated for employees who had earnings during the relevant basis period.

    The on-screen report contains the following data when the Generate button is clicked:

    • Employee Name
    • ITN/TRN
    • IC No/Passport No
    • Pay Period
    • B - Gross Income
    • C1 - Tax exempt allowances/perquisites/gifts
    • C2 - Value of living accommodation benefit
    • C3 - Refund of expenses
    • D - Total deductions
    • E - Taxable income
    • M - PCB paid (net)
    • Z - Total deduction of monthly tax (PCB)
    • F - Status 
  8. Use the checkboxes on the left to select the correct employees. When you have the right employees selected, click Actions.
  9. Select Generate EA Forms.Ea form headings.jpg

Manage EA forms

You can publish EA forms so they are visible to employees, regenerate a new EA form if an employee's information has changed, download EA forms as PDFs and edit EA forms to add additional information.

You can also take bulk actions, such as publishing all EA forms.

Publish the EA form
  1. Log into your Employment Hero Payroll platform.
  2. Click the  Reports menu.
  3. Navigate to Statutory reporting section
  4. Status (filter the report based on whether a form is a draft, has been published, or has been published and the employee notified.

    Helpful Hint

    The report is only generated for employees who had earnings during the relevant basis period.

  5. Use the checkboxes on the left to select the correct employees. When you have the right employees selected, click Actions.
  6. Click Publish. Publishing the report allows the employee to view it within the Employee Self Service portal (ESS). Additionally, they will receive a notification depending on the settings on their Employee file > Pay run defaults page.
    EA forms publish.jpg
Regenerate the EA form
  1. Log into your Employment Hero Payroll platform.
  2. Click the  Reports menu.
  3. Navigate to the Statutory reporting section.
  4. Click the IRB - CP8A EA form link.
  5. Choose from the following filters:
    • Tax year
    • Pay Schedule
    • Employing Entity
    • Employee Default Location
    • Employee
    • Status (filter the report based on whether a form is a draft, has been published, or has been published and the employee notified).
  6. Click the Generate button.

Helpful Hint

The report is only generated for employees who had earnings during the relevant basis period.

  1. Use the checkboxes on the left to select the correct employees. When you have the right employees selected, click Actions.
  2. Click Regenerate.
    EA forms regenerate.jpg
Edit the EA form
    1. Log into your Employment Hero Payroll platform.
    2. Click the  Reports menu.
    3. Navigate to the Statutory reporting section.
    4. Click the IRB - CP8A EA form link.
    5. Choose from the following filters:
      • Tax year
      • Pay Schedule
      • Employing Entity
      • Employee Default Location
      • Employee
      • Status (filter the report based on whether a form is a draft, has been published, or has been published and the employee notified).
    6. Click the Search button.
    7. Use the checkboxes on the left to select the correct employees. When you have the right employees selected, click Actions.
    8. Click Edit.
      EA forms edit.jpg
    9. You can edit data to provide additional information such as details of payment for gross tips, awards, allowances, VOLA address details, adhoc items such as refunds amounts from an unapproved provident fund. 
    10. Click Save.
Bulk Actions
  1. Log into your Employment Hero Payroll platform.
  2. Click the  Reports menu.
  3. Navigate to Statutory reporting section
  4. Click the IRB - CP8A EA form linkMY_Reporting_ea_form.jpg
  5. Choose from the following filters:
    • Tax year
    • Pay Schedule
    • Employing Entity
    • Employee Default Location
    • Employee
    • Status (filter the report based on whether a form is a draft, has been published, or has been published and the employee notified.
  6. Click the Search button. ea_form_search.jpg

  7. Helpful Hint

    The report is only generated for employees who had earnings during the relevant basis period.

    The on screen report contains the following data when 'Search' button is clicked on:

    • Employee Name
    • ITN/TRN
    • IC No/Passport No
    • Pay Period
    • B - Gross Income
    • C - Pension & Others
    • D - Total Deductions
    • E - Contributions
    • F - Total Allowances ea_form_results_1.jpg
    1. Use the checkboxes on the left to select the correct employees. When you have the right employees selected, click Actions.
    2. Select Generate EA Forms. ea_form_generate.jpg
    3. You can then perform bulk actions for the forms.
    4. Click the Actions button at the top of the form. You will have the options to: 
    • Generate EA forms: This works the same way as the 'Search' button, which will display the on screen high level report with a status column. 
    • Regenerate EA forms: If the employee has been included in additional pay runs and you need to update the data within the EA form, you can use the 'Regenerate' button to do this;
    • Publish all: Once you have 'Saved' the report, you are then able to 'Publish'. Publishing all the report allows the employee to view it within the Employee Self Service portal (ESS). Additionally, they will receive a notification depending on the settings on their Employee file > Pay run defaults page. 
    • Unpublish all: If you have 'Publish all' EA forms and now wish to 'Unpublish all'. This will return the EA back to draft state. 
    • Notify all: Where you have 'Publish all' and wish to notify all employees that the EA form is available to access. 
    • Download excel: Exports data into excel format. 
    • Download all: Allows you to download the EA report as a PDF. Each employee form wil download in one combined PDF document. 
      EA forms bulk items.jpg

Further Information

Details in the EA Form

The listed items here are included data on the EA Form:

  • B.1 (a) - Gross salary, wages or leave pay (incl. overtime)
  • B.1 (b) - Fees, commissions or bonuses
  • B.1 (c) - Gross tips, perquisites, awards/rewards or other allowances
  • B.1 (d) - Income tax borne by employer in respect of his employee
  • B.1 (e) - Employee Share Option Scheme (ESOS) benefit
  • B.1 (f) - Gratuity
  • B.3 - Benefits in kind
  • B.4 - Value of living accommodations 
  • B.5 - Refund from unapproved provident/ pension fund
  • B.6 - Compensation for loss of employment
  • C.1 - Pension
  • C.2 - Annuities or other periodical payments
  • D2 - CP 38 deduction
  • D3 - Zakat paid via salary deduction
  • D.4 (a) - Relief claim by employee via Form TP1
  • D.4 (b) - Zakat relief claim by employee via Form TP1
  • F - Tax exempt allowances / perquisites / gifts / benefits ea_employee_form.jpg

Important

When you apply a payment classification to a deduction category, any deductions made using the deduction category will be reported in the relevant part of the employee's EA form

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