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Submit my daily hours based timesheets

Updated

As an employee, you will need to submit timesheets if your organisation requires you to track the hours you are working daily. Timesheet requests allow your manager to see your total daily hours you have submitted over the last week, so they can compare this against your contracted hours, with the end goal being approval of these entries so you receive payment for the days worked.

You can use the My Daily Hours-Based Timesheets feature to submit a timesheet with the total hours you have worked per day for the last week, plus select any required work type and add any required comments. You can also use this feature to edit the information if it changes and delete a record that is no longer required. To use this timesheet type, you need to enable Daily Hours-Based on Daily Entries. To read further details on how to enable this feature refer to this article.

Getting started

  Select the payroll platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Classic tab.

Payroll Classic HR Classic

Availability

Available for the following HR plans: Premium, Platinum
Available for the following payroll plans: Standard, Premium
Available for the following user access levels: Employee
 

Add my daily hours
  1. Click the   Time menu.
  2. Click the Timesheet submenu.
  3. Click the Add New Timesheet button.
  4. Complete the following fields:
    • Date.
    • Start time.
    • End time.
    • Break.
    • Work site.
    • Position.
    • Work type.
    • Shift conditions.
    • Classification.
    • Comment.
    • Attachments.
  5. Click the Save button. 
    upper half of timesheet entry modal 
    lower half of timesheet entry modal 

Maintain

  Select the payroll platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Classic tab.

Payroll Classic Employment Hero Payroll HR Classic

Availability

Available for the following EmploymentOS plans: Employment Lite, Employment Plus, Employment Unlimited
Available for the following HR plans: Premium, Platinum
Available for the following payroll plans: Standard, Premium
Available for the following user access levels: Employee
 

Filter my timesheets
  1. Click the   Time menu.
  2. Click the Timesheet submenu.
  3. Click the Filter button.
  4. Enter a date range in the Date Range drop-down.
  5. Click the Search button.
    Timesheet_3.jpg
Edit my daily hours

Important

The ability to edit a timesheet is only available if payroll has not processed the timesheet. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.

  1. Click the   Time menu.
  2. Click the Timesheet submenu.
  3. Click the Actions button.
  4. Click the Edit button.
    Timesheet_4.jpg
  5. Make the required changes and click the Update button.
    Timesheet_5.jpg
Delete my timesheet

Important

The ability to delete a timesheet is only available if payroll has not processed the timesheet. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.

  1. Click the   Time menu.
  2. Click the Timesheet submenu.
  3. Click the Actions button.
  4. Click the Delete button.
    Timesheet_6.jpg
  5. Click the Delete button.
    Timesheet_7.jpg

Further information

  Select the payroll platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Classic tab.

Payroll Classic QuickBooks Xero MYOB HR Classic

Availability

Available for the following EmploymentOS plans: Employment Lite, Employment Plus, Employment Unlimited
Available for the following HR plans: Standard, Premium, Platinum
Available for the following Payroll plans: Standard, Premium
Available for the following user access levels: Employee
 

Definitions: Timesheet status

The table below defines each timesheet status you may see when submitting daily hours based timesheets.

Pending. Your timesheet is waiting on your manager to approve.
Approved. Your manager has approved your timesheet.
Declined. Your manager has rejected your timesheet submission.
Definitions: Clock symbols

The table below defines the clock symbols shown on daily hours based timesheets, such as when a timesheet was created and synced.

Created at. Provides a timestamp of the timesheet creation date.
Synced at. Provides a timestamp of when the timesheet tried to sync with Employment Hero Payroll.
Sync successful. Determines whether the synchronisation of the timesheet between Employment Hero and Employment Hero Payroll has been successful.
Edited at. Provides a timestamp of the last edit done to the timesheet after a previous Employment Hero Payroll synchronisation attempt.
Definitions: Symbols

The table below describes the symbols used on daily hours based timesheets, with the name and meaning of each icon.

Icon.  Name.  Description. 
Purple clock.  Used for pending or declined timesheets that have not synchronised with Employment Hero Payroll. 
Green clock.  Used for approved timesheets that have synchronised with Employment Hero Payroll. 
Red clock.  Used for approved timesheets that have not synchronised with Employment Hero Payroll. 
Orange clock.  Used for pending, approved, or declined timesheet that has had changes made to them after being synchronised with Employment Hero Payroll. 
Message.  This means the employee has left a note regarding this timesheet request. 

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