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Disclose a medical condition

Updated

Available for the following HR plans: Premium, Platinum
Available for the following user access levels: Manager, Admin

The medical situations of employees sometimes change. When that happens, updates need to be made to their medical clearance to work because of a recent medical event or their existing declared conditions because they have recovered. You can update these details for them using the Medical Disclosure feature. Employment Hero will reflect these changes, making sure the employee's record is always up to date. You will only see this feature if you have enabled Medical Disclosure by using the Customise Side Navigation Menu feature.

Employees

Any employee can disclose a medical condition for themselves.

Disclose a medical condition
  1. Click the   Home menu.
  2. Click the Account button.
  3. Click the My Profile button.
  4. In the Employee Records section, click the Medical Disclosure Statement tab.
  5. Click the Edit button.
    addeditmds.jpg
  6. Enter the nature of your injury or medical condition.
  7. Select Yes or No regarding your medical clearance to work.
  8. Enter your current work restrictions.
  9. Click the Save button.
    savemds.jpg
Edit a medical condition
  1. Click the   Home menu.
  2. Click the Account button.
  3. Click the My Profile button.
  4. In the Employee Records section, click the Medical Disclosure Statement tab.
  5. Make the required changes and click the Save button.
    savemds.jpg
Delete a medical condition
  1. Click the   Home menu.
  2. Click the Account button.
  3. Click the My Profile button.
  4. In the Employee Records section, click the Medical Disclosure Statement tab.
  5. Click the  button for the medical condition you want to delete.
    deletemds.jpg
  6. Click the Save button.
    savemds.jpg

Employers

Acknowledge a medical disclosure statement update

Helpful Hint

When an employee updates their Medical Disclosure Statement, Employment Hero creates a scheduled task for their primary manager. This task is created only if their manager has Medical Disclosure Statement access granted via Permissions. If there is no primary manager assigned to the employee, the platform admin will get the task. 

When the task is created, it will trigger an email notification. You can also set up when-if-then automated workflows when this happens. Click here to learn more.

  1. Click the   Home menu.
  2. Click the   button in the To Do list block on your dashboard.
  3. Click View all tasks.

  4. Click the My Tasks tab.

    Helpful Hint

    You may check the Other Tasks tab if the employee is not your direct report.

  5. Click the Actions dropdown button for the medical disclosure task generated by Employment Hero.
  6. Click the View button.
    Screenshot of tasks screen, highlighting view button

  7. Click the Here button.
    Screenshot of view task screen, highlighting here button

    Helpful Hint

    You will now be taken to the Medical Disclosure Statement screen on the employee file page.

  8. Click the Acknowledge button.
    Screenshot of medical disclosure statement highlighting acknowledge button

    Helpful Hint

    You will now see the acknowledgement banner on the medical disclosure page, showing who acknowledged these details and when.

    Screenshot of medical disclosure statement highlighting ackowledgement

Disclose a medical condition for an employee
  1. Click the   People menu.
  2. Click the People list submenu.
  3. Select the employee that needs a medical condition added.
  4. In the Employee Records section, click the Medical Disclosure Statement tab.
  5. Click the Edit button.
    Screenshot of employee file screen, showing medical disclosure tab
  6. Enter the nature of their injury or medical condition.
  7. Select Yes or No regarding their medical clearance to work.
  8. Enter their current work restrictions. 
  9. Click the Save button.
    Screenshot of medical disclosure statement, highlighting save button
Edit an employee's medical condition
  1. Click the  People menu.
  2. Click the People list submenu.
  3. Select the employee that needs a medical record updated.
  4. In the Employee Records section, click the Medical Disclosure Statement tab.
  5. Make the required changes and click the Save button.
    Screenshot of edit medical disclosure, highlighting save button
Delete an employee's medical condition
  1. Click the  People menu.
  2. Click the People list submenu.
  3. Select the employee that needs a medical record removed.
  4. In the Employee Records section, click the Medical Disclosure Statement tab.
  5. Click the  button for the condition you want to remove.
    Screenshot of medical disclosure statement highlighting delete button
  6. Click the Save button.
    Screenshot of medical disclosure statement, highlighting save button

Further information

Why can I not access the medical disclosure approval feature?

Your Employment Hero admin needs to have enabled via the Custom Security feature the ability for you to have view and modify access to the Medical Disclosure feature.

Explore related topics

  • Upload documents to employee file This feature allows you to upload documentation against a chosen employee's file and control who has access to this information.
  • Add management notes This feature allows you to add information via a free text field to an employee's file, with no limit on the amount of notes you can add.

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