1. Employment Hero Help Centre (MY)
  2. Payroll Web Platform
  3. Business
  4. Payroll Settings
  5. Business Settings

Setup payment files | Payroll Web platform

Jimmy
Updated

Overview

A payment file is a file format used by all major Malaysia financial institutions and specifies how to make payments from one bank account to another. The most common way for employers to pay employees is via a payment file.

The Payment File Setting feature allows you to set up your organisation's payment file details, such as the account name and number, and lodgement reference. You can also use this feature to edit any previously created payment file settings and delete any records that are no longer relevant.

Availability

Payroll Plan:   Standard   Premium

Getting started

The below premise will walk you through how to add a payment file to your payroll platform.

Add a payment file
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Business Settings menu.
  3. Click the Payroll Settings submenu.
  4. Click the   Payment Files button.
  5. Click the   Add button.
    Payment__MY__1.jpg
  6. Complete the following fields:
    • File format.
    • Account Name.
    • Account number.
    • Bank.
    • Branch code.
    • Lodgement reference.
    • Number of business days payment file is processed prior to date paid.
  7. Click the Save button.
    Payment__MY__2.jpg

Maintain

The below premises will walk you through how to edit and/or delete a payment file on your platform.

Edit a payment file
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Business Settings menu.
  3. Click the Payroll Settings submenu.
  4. Click the   Payment Files button.
  5. Click the Payment File that needs editing.
    Payment__MY__3.jpg
  6. Make the required changes and then click the Save button.
    Payment__MY__4.jpg
Delete a payment file
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Business Settings menu.
  3. Click the Payroll Settings submenu.
  4. Click the   Payment Files button.
  5. Click the   button.
    Payment__MY__5.jpg
  6. Click the OK button.
    Payment__MY__6.jpg

Further information

Definitions
Platform Field Name. Required. Definition.
File format.  

This is a drop-down box that will let you select:

  • Maybank format.
  • HSBC iFile (Swift) format.
Account number.   The account where you make payments from is where you source your account number. This field will accept up to 35 numeric characters.
Account name.   The account where you take payments from is where you source your account name.
Bank.  

The bank where you will make payments from is where you source this information.
Branch code.   The official three-letter abbreviation of the financial institution you make payroll payments from, and usually consists of 3-4 numeric characters.
Lodgement reference.   The description of the payroll payment that will appear on the employee's bank statement for, e.g. payroll or weekly wages.
Number of business days payment file is processed prior to date paid.  

There is a drop-down box that will let you select between 0 and 7 business days. We only consider weekends and/or public holidays where the number of days selected is 0.

We use this setting to calculate the value date for the payment file when making salary payments. The platform will calculate the value date automatically (where applicable) using the date paid from the pay run and this setting.
Payment code.  

This field is only relevant to HSBC, e.g. F01, F02.
HSBC Connect Customer ID.   This field is only relevant to HSBC, and you will receive these details from HSBC.
HSBCnet Customer ID.   This field is only relevant to HSBC, and you will receive these details from HSBC.

Author recommended

So you have now added your payment files and you are now wondering, what next can I do. There are two recommendations I would make on this front and they are:

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