1. Employment Hero Help Centre (MY)
  2. HR Web Platform
  3. Time
  4. Timesheets
  5. Managers

Managing daily hour based timesheets | HR Web Platform

Jimmy
Updated

Overview

Within your organisation, you may have employees who need to submit a timesheet that lists out what hours they have worked each day over their last working week. By utilising an online timesheet submission system, your employees can submit their hours worked wherever they are, be it in the office or the field, with this information sent through to their manager to review and approve on the spot.

The HR Manager Timesheet feature allows you to approve or decline employee timesheets either in bulk or individually, and also submit an entry on behalf of one your employees. You can also use this feature to edit a timesheet entry and delete a record if it is no longer required.

To use this timesheet type, you need to enable Daily Hours Based on Daily Entries. To read further details on how to enable this feature, refer to this article.

Availability

HR Plan:   Premium   Platinum

Getting started

Submitting daily hours for an employee

Important

When you submit a timesheet on behalf of an employee, the system will automatically approve the timesheet.

  1. Click the  Time menu.
  2. Click the Timesheets Management submenu.
  3. Click the Add New Timesheet button.
    Timesheet_1.jpg
  4. Complete the following fields:
    • Date.
    • Hours worked.
    • Employee.
    • Work type.
    • Cost centre.
    • Add comment.
  5. Click the Save button.
    Timesheet_2.jpg
Approving timesheets
  1. Click the  Time menu.
  2. Click the Timesheets Management submenu.
  3. Use the Tick box to select each timesheet that needs approving.
  4. Click the Approve Selected button.
    Timesheet_3.jpg
Declining timesheets
  1. Click the  Time menu.
  2. Click the Timesheets Management submenu.
  3. Use the tick box to select each timesheet that needs declining.
  4. Click the Declined Selected button.
    Timesheet_4.jpg
  5. Type in a reason for declining the timesheet.
  6. Click the Decline button.
    Timesheet_5.jpg

Maintain

Filtering timesheets
  1. Click the  Time menu.
  2. Click the Timesheets Management submenu.
  3. In the Timesheets Approval section, use the following fields to filter your employee timesheet requests:
    • Date range.
    • Employee.
    • Cost centre.
    • Work type
    • Group by
    • Status:
      • Pending timesheets.
      • Approved timesheets.
      • Declined timesheets.
      • All.
  4. Click the Run Report button.
    Timesheet_6.jpg
Editing an employee's timesheet

Important

The ability to edit a timesheet is only available if payroll has not processed the timesheet in a pay run. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.

  1. Click the  Time menu.
  2. Click the Timesheets Management submenu.
  3. Click the Action button.
  4. Click the Edit button.
    Timesheet_9.jpg
  5. Make the required changes and click the Save button.
    Timesheet_10.jpg
Deleting an employee's timesheet

Important

The ability to delete a timesheet is only available if payroll has not processed the timesheet in a pay run. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.

  1. Click the  Time menu.
  2. Click the Timesheets Management submenu.
  3. Click the Action button.
  4. Click the Delete button.
    Timesheet_11.jpg
  5. Click the OK button.
    Timesheet_12.jpg

Further information

Definitions: Timesheet status
Pending A manager needs to approve the timesheet.
Approved A manager has approved the timesheet.
Declined A manager has rejected the timesheet.
Definitions: Clock symbols
Created at Provides a timestamp of the timesheet creation date.
Approved by Provides the name of the user that approved the request.
Approved at Provides the date and time of approval
Definitions: Symbols
Icon Name  Description
  Message This means the employer has left a note regarding this timesheet
Was this article helpful?

Comments

0 comments

Article is closed for comments.