As an employee, you need to submit timesheets if your organisation requires you to track the hours you work weekly. Timesheet requests allow your manager to see the hours you have submitted over the last week, so they can compare this against your contracted hours, with the end goal being approval of these entries so you receive payment for the days worked.
You can use the My Weekly Hours-Based Timesheets feature to submit a timesheet with the total hours you have worked per day for the last week; select the required work type, and add any required comments. You can also use this feature to edit the information if it changes and delete a record that is no longer required.
To use this timesheet type, you need to enable Daily Hours based on Weekly Entries. To read further details on how to enable this feature, refer to the following article.
Helpful Hint
We do not support this timesheet type on the Swag app.
Availability
| HR Plan: | Premium | Platinum | ||
| Payroll Plan: | Standard | Premium | ||
| User Access: | Employee | Manager | Admin |
We base the default access level on a per user basis and whether they have view, edit and delete access and excluding any changes made via our Custom Security feature.
Daily activities
- Click the Time menu.
- Click the Timesheet submenu.
- Click the Add Weekly Timesheet button.
- Click the Hourly button.
- Select the starting date in the Week drop-down.
- Complete the following fields:
- Cost centre.
- Work type.
- Monday to sunday work hours.
- Comment.
Helpful Hint
You can add a new row by clicking the Add New Row button. You can delete a row by clicking the Remove button at the end of the timesheet row.
- Click the Save button.
- Click the Time menu.
- Click the Timesheet submenu.
- Click the Add Weekly Timesheets button.
- Click the Full Day/Half Day button.
- Select the starting date in the Week drop-down.
- Complete the following fields:
- Cost centre.
- Work type.
- Monday to sunday half-day or full day.
- Comment.
Helpful Hint
You can add a new row by clicking the Add New Row button. You can delete a row by clicking the Delete button at the end of the timesheet row.
- Click the Save button.
Editing data
- Click the Time menu.
- Click the Timesheet submenu.
- Click the Action button.
- Click the Edit button.
- Make the required changes and click the Save button.
- Click the Time menu.
- Click the Timesheet submenu.
- Click the Action button.
- Click the Edit button.
- Make the required changes and click the Save button.
Deleting data
- Click the Time menu.
- Click the Timesheet submenu.
- Click the Action button.
- Click the Delete button.
- Click the Delete button.
Further information
| Pending | A manager needs to approve the timesheet. |
| Approved | A manager has approved the timesheet. |
| Declined | A manager has rejected the timesheet. |
| Created at | Provides a timestamp of the timesheet creation date |
| Synced at | Provides a timestamp of when the timesheet tried to sync with Employment Hero Payroll. |
| Sync successful | Determines whether the synchronisation of the timesheet between Employment Hero and Employment Hero Payroll has been successful. |
| Edited at | Provides a timestamp of the last edit done to the timesheet after a previous Employment Hero Payroll synchronisation attempt. |
| Icon | Name | Description |
|---|---|---|
| Blue clock | Used for approved, pending, or declined timesheets that have not synchronised with Employment Hero Payroll. | |
| Green clock | Used for approved timesheets that have synchronised with Employment Hero Payroll. | |
| Red clock | Used for approved timesheets that has not synchronised with Employment Hero Payroll. | |
| Orange clock | Used for pending, approved, or declined timesheets that have had changes made to them after being synchronised with Employment Hero Payroll. | |
| Message | It means the employer has left a note regarding this timesheet. |
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