Within your organisation, you may have employees who need to submit a timesheet that lists out their start and end times they have worked each day and any breaks they took over their last working week. By utilising an online timesheet submission platform, your employees can submit their hours worked wherever they are, be it in the office or the field, with this information sent through to their manager to review and approve on the spot.
The HR Manager Timesheet feature allows you to approve or decline employee timesheets either in bulk or individually, and also submit an entry for one of your employees. You can also use this feature to edit a timesheet entry and delete a record if it is no longer required. To use this timesheet type, you need to enable Start and End Times based on Daily Entries. To read further details on how to enable this feature, refer to this article.
Availability
| HR Plan: | Premium | Platinum |
| Payroll Plan: | Standard | Premium |
| User Access: | Employee | Manager | Admin |
We base the default access level on a per user basis and whether they have view, edit and delete access and excluding any changes made via our Custom Security feature.
Getting started
The below will walk you through how to approve and/or decline an employee timesheet.
Important
When you submit a timesheet for an employee, the platform will automatically approve the timesheet.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Add New Timesheet button.
- Complete the following fields:
- Date.
- Start time.
- End time.
- Employee.
- Work type.
- Cost centre.
- Click the Break button.
- Complete the following fields:
- Start time.
- End time.
- If required, add a comment.
- Click the Save button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the tick box to select each timesheet that needs approval.
- Click the Approve Selected button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the tick box to select each timesheet that needs declining.
- Click the Declined Selected button.
- Type in a reason for declining the timesheet.
- Click the Decline button.
Data management
The below will walk you through how to filter, view, edit and/or delete an employee timesheet.
- Click the Time menu.
- Click the Timesheets Management submenu.
- In the Timesheets Approval section, use the following fields to filter your employee timesheet requests:
- Date range.
- Employee.
- Cost centre.
- Work type
- Group by
- Status:
- Pending timesheets.
- Approved timesheets.
- Declined timesheets.
- All.
- Click the Run Report button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Edit button.
- Make the required changes and click the Save button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Delete button.
- Click the OK button.
Further information
| Pending | A manager needs to approve the timesheet. |
| Approved | A manager has approved the timesheet. |
| Declined | A manager has rejected the timesheet. |
| Created at | Provides a timestamp of the timesheet creation date. |
| Approved by | Provides the name of the user that approved the request. |
| Approved at | Provides the date and time of approval |
| Icon | Name | Description |
|---|---|---|
| Message | Means the employer has left a note regarding this timesheet |
Author recommended
So you have now managed your employee timesheets and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:
- Employee leave management - HR Web Platform This feature allows you to approve or decline employee submitted leave requests, with the ability to see their leave balance and any conflicting leave requests.
- Expense management - HR Web Platform This feature allows you to approve, approve pending further information, or decline employee expense claims either in bulk or individually.
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