Hints and tips on how to maintain password security integrity | HR Guide

Security protects assets, such as data, systems, and networks, from unauthorised access, breaches, and malicious activities. It helps safeguard sensitive information, meet legal and regulatory requirements, and preserve the trust and confidence of customers and stakeholders.


Remember, password security is a crucial component of overall cybersecurity. By following the below tips, you can significantly reduce the risk of unauthorised access to your accounts and protect your sensitive information.

Use a strong and unique password

Create passwords that are at least 12 characters long and include a combination of uppercase and lowercase letters, numbers, and special characters. Avoid using easily guessable information like personal names or common words. Each online account should have a unique password.

Do not share or reuse a password

Avoid sharing passwords with others, including colleagues or friends. Additionally, refrain from reusing passwords across different accounts. If one account is compromised, using the same password for multiple accounts would put all of them at risk.

Enable two-factor authentication (2FA)

Utilise two-factor authentication whenever possible. It adds an extra layer of security by requiring an additional form of verification, such as a code sent to your phone or a fingerprint scan, in addition to your password. To read more how how to enable 2FA for the HR platform, read the following article.

Use a password manager

Consider using a reputable password manager software. It securely stores all your passwords and helps generate strong, unique passwords for each account. It means, you only need to remember one primary password.

Be wary of phishing attempts

Be cautious of phishing emails or websites that try to trick you into revealing your login credentials. Always verify the legitimacy of the source before entering your password. Avoid clicking on suspicious links or providing sensitive information unless you are certain of the sender's authenticity.

Regularly update your passwords

It is advisable to change passwords periodically, especially for critical accounts. Set reminders to update passwords at least every three to six months or whenever there is a potential security compromise.

Secure password recovery options

Make sure that password recovery options, such as security questions or email addresses, are well-protected. Use unique answers or consider alternative methods like using a separate email account or a mobile phone number for recovery purposes.

Be cautious of public Wi-Fi spots

When accessing accounts or entering passwords on public Wi-Fi networks, be vigilant as these connections may be insecure. Avoid accessing sensitive accounts or sharing passwords while connected to public networks.

Keep your software updated

Regularly update your operating platform, web browsers, and other software applications. Software updates often include security patches that address known vulnerabilities.

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