Available for the following plans: Employment Plus, Employment Unlimited
The HR Manager Timesheet feature enables the approval or rejection of timesheets in bulk or individually. It also allows managers to edit or delete entries as needed.
To activate this feature, you must enable Start and End Times based on Daily Entries. For more information on setting this up, please see this article.
Getting started
Select the payroll platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.
Availability
Available for the following HR plans: Premium, Platinum
Available for the following user access levels: Manager, Admin
Important
When you submit a timesheet for an employee, the platform will automatically approve the timesheet.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Add New Timesheet button.
- Complete the following fields:
- Date
- Start time
- End time
- Employee
- Work type
- Cost centre
- Click the Break button.
- Complete the following fields:
- Start time
- End time
- If required, add a comment.
- Click the Save button.
Approve and decline timesheets
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the tick box to select each timesheet that needs approval.
- Click the Approve Selected button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the tick box to select each timesheet that needs declining.
- Click the Declined Selected button.
- Type in a reason for declining the timesheet.
- Click the Decline button.
Data management
Available for the following HR plans: Premium, Platinum
Available for the following Payroll plans: Standard, Premium
Available for the following user access levels: Manager, Admin
Important
When you submit a timesheet for an employee, the platform will automatically approve the timesheet.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Add New Timesheet button.
- Complete the following fields:
- Date
- Start time
- End time
- Employee
- Work type
- Cost centre
- Click the Break button.
- Complete the following fields:
- Start time
- End time
- If required, add a comment.
- Click the Save button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the tick box to select each timesheet that needs approval.
- Click the Approve Selected button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the tick box to select each timesheet that needs declining.
- Click the Declined Selected button.
- Type in a reason for declining the timesheet.
- Click the Decline button.
Availability
Available for the following HR plans: Premium, Platinum
Available for the following user access levels: Manager, Admin
Important
When you submit a timesheet for an employee, the platform will automatically approve the timesheet.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Add New Timesheet button.
- Complete the following fields:
- Date
- Start time
- End time
- Employee
- Work type
- Cost centre
- Click the Break button.
- Complete the following fields:
- Start time
- End time
- If required, add a comment.
- Click the Save button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the tick box to select each timesheet that needs approval.
- Click the Approve Selected button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Use the tick box to select each timesheet that needs declining.
- Click the Declined Selected button.
- Type in a reason for declining the timesheet.
- Click the Decline button.
Maintain
Select the payroll platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.
Availability
Available for the following HR plans: Premium, Platinum
Available for the following user access levels: Manager, Admin
- Click the Time menu.
- Click the Timesheets Management submenu.
- In the Timesheets Approval section, use the following fields to filter your employee timesheet requests:
- Date range
- Employee
- Cost centre
- Work type
- Group by
- Status:
- Pending timesheets
- Approved timesheets
- Declined timesheets
- All
- Click the Run Report button.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Edit button.
- Make the required changes and click the Save button.
- Click the Timesheet menu.
- Click the Management submenu.
- Click the Action button.
- Click the Delete button.
- Click the OK button.
Availability
Available for the following HR plans: Premium, Platinum
Available for the following Payroll plans: Standard, Premium
Available for the following user access levels: Manager, Admin
- Click the Time menu.
- Click the Timesheets Management submenu.
- In the Timesheets Approval section, use the following fields to filter your employee timesheet requests:
- Date range.
- Employee.
- Cost centre.
- Work type
- Group by
- Status:
- Pending timesheets
- Approved timesheets
- Declined timesheets
- All
- Click the Run Report button.
Important
The ability to view a timesheet is only available if payroll has processed the timesheet in a pay run. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.
- Click the Timesheet menu.
- Click the Management submenu.
- Click the View Details button.
Helpful Hint
You will now see the details of the timesheet on your screen.
Important
The ability to edit a timesheet is only available if payroll has not processed the timesheet in a pay run. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Edit button.
- Make the required changes and click the Save button.
Important
The ability to delete a timesheet is only available if payroll has not processed the timesheet in a pay run. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Delete button.
- Click the OK button.
Availability
Available for the following HR plans: Premium, Platinum
Available for the following user access levels: Manager, Admin
- Click the Time menu.
- Click the Timesheets Management submenu.
- In the Timesheets Approval section, use the following fields to filter your employee timesheet requests:
- Date range.
- Employee.
- Cost centre.
- Work type
- Group by
- Status:
- Pending timesheets
- Approved timesheets
- Declined timesheets
- All
- Click the Run Report button.
Important
The ability to view a timesheet is only available if payroll has processed the timesheet in a pay run. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the View Details button.
Helpful Hint
You will now see the details of the timesheet on your screen.
Important
The ability to edit a timesheet is only available if payroll has not processed the timesheet in a pay run. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Edit button.
- Make the required changes and click the Save button.
Important
The ability to delete a timesheet is only available if payroll has not processed the timesheet in a pay run. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.
- Click the Time menu.
- Click the Timesheets Management submenu.
- Click the Action button.
- Click the Delete button.
- Click the OK button.
Further information
Select the payroll platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.
Availability
Available for the following HR plans: Premium, Platinum
Available for the following user access levels: Manager, Admin
The table below defines each daily hour-based timesheet status and what it means.
| Pending | A manager needs to approve the timesheet. |
| Approved | A manager has approved the timesheet. |
| Declined | A manager has rejected the timesheet. |
The table below explains each clock message shown on a daily hour-based timesheet and what it tells you about its synchronisation.
| Created at | Provides a timestamp of the timesheet creation date |
| Approved by | Provides the name of the user that approved the request |
| Approved at | Provides the date and time of approval |
The table below explains each icon shown on daily hour-based timesheets, including its name and what it means.
| Icon | Name | Description |
|---|---|---|
| Message | Means the employer has left a note regarding this timesheet |
Availability
Available for the following HR plans: Premium, Platinum
Available for the following Payroll plans: Standard, Premium
Available for the following user access levels: Manager, Admin
The table below defines each timesheet status, showing whether a timesheet is pending, approved or declined by a manager.
| Pending | A manager needs to approve the timesheet. |
| Approved | A manager has approved the timesheet. |
| Declined | A manager has rejected the timesheet. |
The table below defines the clock messages shown for a timesheet, such as when it was created and whether it synced successfully.
| Created at | Provides a timestamp of the timesheet creation date |
| Synced at | Provides a timestamp of when the timesheet tried to sync with your EH Payroll classic platform. |
| Sync successful | Determines whether the synchronisation of the timesheet between your EH HR and Payroll classic platform has been successful |
| Edited at | Provides a timestamp of the last edit done to the timesheet after a previous EH Payroll classic platform synchronisation attempt |
The table below describes each clock icon used for timesheets, giving its name and what it means for the sync status of the timesheet.
| Icon | Name | Description |
|---|---|---|
| Blue clock | Used for approved, pending, or declined timesheets that have not synchronised with your EH Payroll classic platform | |
| Green clock | Used for approved timesheets that have synchronised with your EH Payroll classic platform | |
| Red clock | Used for approved timesheets that have not synchronised with your EH Payroll classic platform | |
| Orange clock | Used for pending, approved, or declined timesheets that have had changes made to them after being synchronised with your EH Payroll classic platform | |
| Message | Means the employer has left a note regarding this timesheet |
Availability
Available for the following HR plans: Premium, Platinum
Available for the following user access levels: Admin
The table below defines each timesheet status, showing whether a timesheet is pending, approved or declined by a manager.
| Pending | A manager needs to approve the timesheet. |
| Approved | A manager has approved the timesheet. |
| Declined | A manager has rejected the timesheet. |
The table below defines the clock messages shown for a timesheet, such as when it was created and whether it synced successfully.
| Created at | Provides a timestamp of the timesheet creation date |
| Synced at | Provides a timestamp of when the timesheet tried to sync with your KeyPay platform |
| Sync successful | Determines whether the synchronisation of the timesheet between Employment Hero and your KeyPay platform has been successful |
| Edited at | Provides a timestamp of the last edit done to the timesheet after a previous KeyPay synchronisation attempt |
The table below describes each clock icon used for timesheets, giving its name and what it means for the sync status of the timesheet.
| Icon | Name | Description |
|---|---|---|
| Blue clock | Used for approved, pending, or declined timesheets that have not synchronised with your KeyPay platform | |
| Green clock | Used for approved timesheets that have synchronised with your KeyPay platform | |
| Red clock | Used for approved timesheets that have not synchronised with your KeyPay platform | |
| Orange clock | Used for pending, approved, or declined timesheets that have had changes made to them after being synchronised with your KeyPay platform | |
| Message | Means the employer has left a note regarding this timesheet |