Manage leave without pay

1. From the payroll dashboard, click on Payroll Settings > Leave Categories (listed under the Pay Run Settings heading).
2. Create a new leave category or click on an existing leave category and under the 'Employee leave balance' field select "Not Tracked" from the dropdown list and click "Save".

   

Now, when a leave request is created using a leave category without a tracked balance, there is no reference to a leave balance:

Additionally, when this leave request is applied in the pay run, there’s no associated balance that is updated and therefore no pay run warning will appear about the employee having an insufficient leave balance.

The way Leave Without Pay (LWP) affects an employee's total hours in a pay run depends on their timesheet settings.

• "Do not use timesheets": If an employee is set to "Do not use timesheets," any Leave Without Pay will be directly deducted from their ordinary hours in the pay run. This can result in the total hours displayed being less than the actual hours worked, as the LWP is subtracted.
• "Submit timesheets for all hours worked" or other timesheet options: If an employee uses timesheets, the system expects standard hours. LWP will be recorded separately and will not automatically reduce their total hours. If the hours are still incorrect, you may need to add an additional earning line to offset the LWP deduction.

To resolve this:

1. Check the employee's timesheet settings in their profile.
2. If set to "Do not use timesheets" and the hours are incorrect, consider changing the setting to "Submit timesheets for all hours worked."
3. Review the pay run details. If necessary, manually adjust the hours by adding an earning line to offset the LWP.

This addition will help users understand the relationship between timesheet settings and LWP, potentially preventing confusion and support requests.