Available for the following Payroll plans: Standard, Premium, Core Payroll
Available for the following user access levels: Employee
Whether it means taking a holiday, attending an appointment, or simply taking time to recover from sickness or other problems, processing leave requests is crucial to the schedules of employees and managers alike.
This article explains how to use the payroll classic platform's 'Request Leave' feature. This lets you view, edit, and delete your leave requests and observe both your leave balance and leave status accordingly.
Important
If you are unable to submit your leave request through the payroll classic platform, consult your payroll administrator. The issue may be due to one of the following reasons:
- Your payroll admin needs to enable employee portal access for you.
- Your organisation does not manage leave in the Employment Hero payroll classic platform, and instead does so in the HR classic platform.
- If the above situation applies, you can learn more about requesting leave in the HR classic platform by reading this article.
Manage data
- Click the Account menu.
- Click on the employee portal you need to access.
- Click the Leave menu.
- Click on the Apply for Leave button.
- Complete the following fields:
- Leave category
Note: You can select your leave category (e.g., standard weeks or standard hours) based on the applicable leave allowance, pay categories, and awards that relate to your business operations. While New Zealand legislation requires that annual leave is accrued in weeks, you can still request annual leave in smaller increments, such as days or hours. - First day of leave
- Leave category
- Last day of leave
- Notes
- If required/preferred, refer to the Attachment field and click the + Add button to add any relevant files.
- Click the Submit Request button.
View and edit leave details
- Click the Account menu.
- Click on the employee portal you need to access.
- Click the Leave menu.
You will now see your leave balance.
- Click the Account menu.
- Click on the employee portal you need to access.
- Click the Leave menu.
You will now see your leave history in the section named Leave History.
- Click the Account menu.
- Click on the employee portal you need to access.
- Click the Leave menu.
You will now see your leave requests in the Leave Requests panel.
Note: There are three statuses that can appear in the Status column of the Leave Requests panel:
- PENDING (your manager has not yet answered your leave request)
- APPROVED (your manager agreed to your leave request)
- DECLINED (your manager rejected your leave request)
Note: You can only edit your leave request if your payroll admin has not applied it (even just partially) in a pay run.
- Click the Account menu.
- Click on the employee portal you need to access.
- Click the Leave menu.
- Click the Edit button.
- Update the relevant information and then click the Submit Request button.
Note: You can only delete your leave request if your payroll admin has not applied it (even just partially) in a pay run.
- Click the Account menu.
- Click on the employee portal you need to access.
- Click the Leave menu.
- Click the Delete button.
- Click the OK button.
Explore related content
- Report on your organisation's leave balances on the payroll classic platform This feature allows you to create a report that you can use to analyse each employee's current and historical leave balances and see details such as the leave value, loading value, and leave type.
- Report on your organisation's leave liabilities on the payroll classic platform This feature allows you to create a report covering your employee's current and historical approved leave requests, with the ability to see details such as the leave value, total hours and loading value.