Available for the following Payroll plans: Essentials, Standard, Premium, Core Payroll, Unlimited+Payroll

A payment file is a file format used by all major New Zealand financial institutions and specifies how to make payments from one bank account to another. The most common way for employers to pay employees is via a payment file.

The Payment File Setting feature allows you to set up your organisation's payment file details, such as the account name and number, and lodgement reference. You can also use this feature to edit any previously created payment file settings and delete any records that are no longer relevant.

Getting started

The below premise will walk you through how to add a payment file to your payroll platform.

Add a payment file

Log into your Employment Hero Payroll platform.
Click the Business Settings menu.
Click the Payroll Settings submenu.
Click the Payment Files button.
Click the Add button.
Complete the following fields:
- File format
  - Access global ACH format.
  - ANZ domestic payment format.
  - ASB standard bulk payments format.
  - BNZ payroll format.
  - KiwiBank GIFTS format.
  - Westpac Deskbank format.
  Helpful Hint
  
  The Westpac Corporate Online format is for NZ bank accounts only and you can not use it for payments sent from an AU Westpac bank account.
  - Westpac corporate online format.
  - HSBC credits file format.
- Account number
- Account Name.
Helpful Hint

The platform limits your account name to only 16 characters. For HSBC clients, enter the 12 digit account number shown on your HSBC statement.
- Lodgement reference.
Click the Save button.

Data Management

The below premises will walk you through how to edit and/or delete a payment file on your platform.

Edit a payment file

Log into your Employment Hero Payroll platform.
Click the Business Settings menu.
Click the Payroll Settings submenu.
Click the Payment Files button.
Click the Payment File that needs to be edited.
Make the required changes and then click the Save button.

Delete a payment file

Log into your Employment Hero Payroll platform.
Click the Business Settings menu.
Click the Payroll Settings submenu.
Click the Payment Files button.
Refer to the relevant Payment File then click the Delete button (the red 'x' icon highlighted below)
Click the Delete button in the Confirm delete window.

Further information

Definitions

Account number.	The account where you take payments from is where you source your account name.
Account name.	The account name is the account name that the platform takes the payroll payments from.
Lodgement reference.	This is the description of the payroll payment that will appear on the employee's bank statement for e.g. payroll or weekly wages.

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