Available for the following HR plans: Free, Standard, Premium, Platinum
Available for the following user access levels: Admin
An employee's salary may change because of a promotion, pay review, or yearly raise. This would require updating the information stored in the HR platform. Update this information to ensure the employee has the right pay details in the payroll platform. The HR to Payroll sync for employee file changes is not the same for employee file changes.
You can use the Salary History feature to add an employee's salary details and specify the leave allowance template, leave category, and pay schedule that needs applying. You can also use this feature to edit the information if it changes and delete a record if it is no longer required.
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Getting started
- Click the Personnel menu.
- Click the Employees submenu.
- Select the employee that needs a salary added.
- Click the Pay Details tab.
- Click the Salary History tab.
- Click the Create a New Salary button.
- Complete the following fields:
- Effective from.
Warning
This field is the date the new pay rate syncs to your payroll platform, not the date that the new pay rate takes effect. If you update this field between pay-cycles, then you may need to undertake a manual adjustment with in your pay run.
- Pay Rate
- Pay Category
- Leave Allowance Template
Important
The leave allowance template provides the public holiday date for each state/province. If you select the wrong leave allowance template, it will affect how your employees can apply for and submit leave requests.
- Pay schedule
- ESCT Rate %
- Change reason
- Comments
- Click the Save button.
Editing data
- Click the Personnel menu.
- Click the Employees submenu.
- Select the employee that needs a salary edited.
- Click the Pay Details tab.
- Click the Salary History tab.
- Click the Action button.
- Click the Edit button.
- Make the required changes and then click the Save button.
Deleting data
- Click the Personnel menu.
- Click the Employees submenu.
- Select the employee that needs a salary deleted.
- Click the Pay Details tab.
- Click the Salary History tab.
- Click the Action button.
- Click the Delete button.
- Click the OK button.
Further information
The effective date is the date the salary change will sync to payroll. Please note the below:
Employment Hero Payroll
- Today or a past date will sync as of today’s date. The past date will be stored in HR however, the salary will change in Payroll as of today’s date so any necessary back payments will need to be calculated.
- A future date will sync and be applied in payroll as of the future date
Xero
- If today or a past date is entered in HR, there is an option to sync that to Xero
- If a future date is added, it will not sync to payroll but trigger an email to payroll admin to manually add that to Xero
Explore related content
- Managing certifications | HR Employee File This feature allows your employees to complete their assigned certifications, update the data if it expires, and view a history log of their uploads.
- Managing bank details | HR Employee File This feature allows you to add an employee's bank account, specify the account number, and how much to pay into each of their accounts.
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