Available for the following HR plans: Free, Standard, Premium, Platinum
Available for the following user access levels: Admin
An employee's salary may change because of a promotion, pay review, or yearly raise. This would require updating the information stored in the HR platform. Update this information to ensure the employee has the right pay details in the payroll platform. The HR to Payroll sync for employee file changes is not the same for employee file changes.
You can use the Salary History feature to add an employee's salary details and specify the leave allowance template, leave category, and pay schedule that needs applying. You can also use this feature to edit the information if it changes and delete a record if it is no longer required.
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Getting started
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- Click the People menu.
- Click the Employees List submenu.
- Select the employee that needs a salary added.
- Click the Pay Details tab under Pay & Compensation.
- Click the Add Salary button next to the Salary History menu.
- Update the following fields:
- Effective from.
- Pay rates.
- Pay rate (100%). Employment Hero uses the information within the Anniversary Date field and the Pay Rate Template field to calculate when to apply a pay rate increase to an employee file.
- Effective pay rate.
- Pay category.
- Esct rate.
- Reason for change.
- Comments.
Helpful Hint
The Pay Rate and Pay Category fields are only editable if you are not using an industrial award.
If entering a ‘per annum’ pay rate, please make sure the rate you enter is exclusive of superannuation. Superannuation will be applied on top of the pay rate listed.
If you can not see the correct pay category for this employee, then you will need to update your data from payroll. For details on to do this, refer to the following article.
- Click the Save button.
Maintain
- Click the People menu.
- Click the Employees List submenu.
- Select the employee that needs a salary edited.
- Click the Pay Details tab under Pay & Compensation.
- Click the arrow button next to Salary History.
- Click the button.
- Click the Edit button.
- Make the required changes and then click the Save button.
Further information
The effective date is the date the salary change will sync to payroll. Please note the below:
Employment Hero Payroll
- Today or a past date will sync as of today’s date. The past date will be stored in HR however, the salary will change in Payroll as of today’s date so any necessary back payments will need to be calculated.
- A future date will sync and be applied in payroll as of the future date.
Xero
- If today or a past date is entered in HR, there is an option to sync that to Xero
- If a future date is added, it will not sync to payroll but trigger an email to payroll admin to manually add that to Xero.
When filling in salary details for employees in HR platforms connected to EH Payroll, selecting the industrial instrument and classification automatically populates the award rate based on Payroll settings.
For casual employees, the populated pay rate includes casual loading, which is automatically applied in Payroll. If the user doesn’t override the pay rate and enter the hourly rate excluding casual loading in HR, syncing to Payroll will apply the loading again, resulting in double loading.
To avoid this, ensure the hourly pay rate for casual employees is entered excluding casual loading in HR.