How do I manage public holiday settings via the HR platform?

Available for the following Payroll plans: Premium, Platinum
Available for the following user access levels: Admin   

When your employees submit leave through the HR platform, we will factor in the relevant public holiday into their leave requests. The process is automatic and the platform will apply the relevant public holidays to an employee's leave request without you needing to do anything.

You can use the Public Holidays feature to add multiple state public holiday calendars to your HR platform or use the customisation option to create your own from scratch. To use this feature, you must first set up your locations. To read details on how to set up a location within the HR platform, please refer to this article.

Getting started

Add standard public holidays calendar
  1. Click the   Settings menu.
  2. Click the Locations and Public Holidays submenu.
  3. Click the Public Holidays tab.
  4. Click the Add New Calendar button.
  5. Click the Standard Public Holiday Calendar tick box.
  6. Complete the following fields.
    • Name.
    • Locations.
    • Standard public holiday calendar.
  7. Click the Submit button at the bottom of the page.
    Screenshot of the HR Platform showing the button to select to add a new public holiday calendar.
Add custom public holidays calendar
  1. Click the   Settings menu.
  2. Click the Locations and Public Holidays submenu.
  3. Click the Public Holidays tab.
  4. Click the Add New Calendar button.
    Screenshot of the HR Platform showing the button to select to add a new public holiday calendar.
  5. Click the Custom Holiday Calendar tick box.
    Custom Holiday (1).jpg
  6. Complete the following fields:
    • Name.
    • Locations.
    • Year.
  7. Click the Add New button to enter your custom public holiday.

    Helpful Hint

    Click the Remove button to delete a custom calendar entry.

  8. Click the Submit button.
    Submit Border True.jpg

Editing data

Edit standard public holidays calendar
  1. Click the   Settings menu.
  2. Click the Locations and Public Holidays submenu.
  3. Click the Actions button.
  4. Click the Edit button.
    Screenshot of the HR platform highlighting how to edit an existing Public Holiday calendar.
  5. Edit the following fields:
    • Name.
    • Locations.

    Helpful Hint

    You can use the Calendar Year drop-down to see what public holiday dates the HR platform has provided for a different year. You cannot edit the Year field; it is merely there to show you the public holidays for a given year. 

  6. Click the Save button.
    Screenshot of the HR Platform highlighting the submit button that allows you to edit your standard public holiday calendar
Edit custom public holidays calendar
  1. Click the   Settings menu.
  2. Click the Locations and Public Holidays submenu.
  3. Click the Actions button.
  4. Click the Edit button.
    Screenshot of the HR Platform highlighting the edit button that helps you edit existing custom public holiday calendars.
  5. Make the required changes and click the Submit button

    Warning

    When editing a public holiday calendar, the HR platform will prevent you from removing any holiday date that has a leave request attached to it, which you can see when the platform greys out a public holiday date.

    Screenshot of the HR Platform highlighting the Submit button that allows you to edit your Public Holiday Calendar.

Removing data

Deleting a public holiday calendar

Warning

When deleting a public holiday calendar, we will prevent you from removing this entry if any holiday date within the calendar has a leave request attached to it. You can see this info as the platform will grey out a public holiday date that is in use.

  1. Click the   Settings menu.
  2. Click the Locations and Public Holidays submenu.
  3. Click the Actions button.
  4. Click the Delete button.
  5. Click the Confirm button.
    Calendar Delete (1).jpg

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