Employment Hero Payroll error: Pay category does not exist

Error

Type. Feature. Error Description.
Import conflict. Pay Category. Pay category does not exist on Employment Hero payroll.

Explanation

This error occurs when a pay category does not exist on your Employment Hero (EH) Payroll platform. When your EH HR platform encounters this issue, it will automatically disable the affected pay category.

Solution

You can resolve this error by adding the pay category to your EH Payroll platform and then updating the data stored on your EH HR platform.

Resolve the error
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Business Settings menu.
  3. Click the Payroll Settings submenu.
  4. Click the   Pay Categories button.
  5. Click the   Add button.
    Pay_Category__NZ__1.jpg
  6. Enter the pay category name and click the Save button.
    Pay_Category__NZ__2.jpg
  7. Complete the following fields:
    • Name.
    • Units.
    • Rate loading.

    Important

    The Payroll platform will add the rate loading amount on top of the base rate.

    • Penalty loading.

    Important

    The Payroll platform will add the penalty loading amount on top of the base rate and the rate loading.

    • PAYE Exempt.
    • Accrues leave.
    • KiwiSaver exempt.
    • Parental leave.
    • ACC leavy exempt.
    • Exclude form average weekly earnings.
    • Exclude from ordinary weekly pay.
    • Hide units on pay slip.
    • External ID.
    • Rate precision.

    Helpful Hint

    You can click the   Add Linked Category button to link pay categories together. When linking a pay category to a base pay category, you only need to specify the base rate for the employee and it will automatically calculate the rate for the linked pay categories.

  8. Click the Save button.
    Pay_Category__NZ__3.jpg
  9. Log into your Employment Hero platform.
  10. Click the Payroll Settings menu.
  11. Click the Pay Categories submenu.
  12. Click the   Update From Payroll button.
    Pay_Category_4.jpg

    Helpful Hint

    The Pay Categories page will now show a grey   Updated button. This means the HR platform has successfully imported your pay categories from your payroll platform.

    Pay_Category_5.jpg
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