Opening balances allows you to transfer your employee entitlement information, from your previous payroll platform over to your new Employment Hero Payroll platform. Whereas the purpose of historical gross earnings is so your payroll platform can calculate accurately the average wage earnings for your employees when they take leave.
The Historic Gross Earnings and Opening Balances feature allows you to import in bulk your employee's opening balances and historical earnings and export this information if needed as well. You can also use this feature to configure the initial financial year for your business.
Availability
| Payroll Plan: | Essentials | Standard | Premium |
Getting started
The below premise will walk you through how to add your organisation's initial financial year.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Opening Balances button.
- Select the Tax Year from the Tax Year drop-down box.
- Click the Save button.
Daily Activities
The below will walk you through how to import and export your organisation's opening balances and historical gross earnings.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Opening Balances button.
- Click the Export button.
- Click the Opening Balances button.
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Choose from the following data type customisations:
- Template with employee data.
- Template with employee data (Including terminated employees).
- Empty template.
- Select from the following file formats:
- XLSX.
- CSV.
- Click the Download button.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Opening Balances button.
- Click the Export button.
- Click the Historic Gross Earnings button.
-
Choose from the following data type customisations:
- Template with employee data.
- Template with employee data (Including terminated employees).
- Empty template.
- Select from the following file formats:
- XLSX.
- Click the Download button.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Opening Balances button.
- Click the Import button.
- Click the Opening Balances button.
- Click the Select File button.
- Click the Confirm Upload button.
Helpful Hint
After the importing process finishes, a summary appears on your screen outlining what data successfully uploaded and what errors occurred.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Opening Balances button.
- Click the Import button.
- Click the Historic Gross Earnings button.
- Click the Select File button.
- Click the Confirm Upload button.
Helpful Hint
After the importing process finishes, a summary appears on your screen outlining what data successfully uploaded and what errors occurred.
Explore related content
- Payroll platform opening balances: Employee leave balances This feature allows you to select an employees file and enter their accrued Year to Date (YTD) leave balances.
- Payroll platform opening balances: Employee earnings This feature allows you to select an employee file and enter their existing Year to Date (YTD) earning amounts.
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