Payroll platform: Managing employer liability lines within a pay run

Overview

As an organisation, you may have employer liabilities you need to manage as part of your legal responsibilities for any problems, accidents, or mistakes that your employees make while working for your organisation. By having this data stored online and incorporated into your Payroll platform will reduce your organisation's administration load when dealing with employer liabilities.

You can use the Employee Liability feature within the Pay Run module to add an employee liability line and specify details such as the liability category, units, and any required notes. You can also use this feature to delete an employee deduction line if you added it in error.

Before assigning a liability, you need to create the employer liability category. To read further details on how to create an employee liability category, refer to the following article.

Once you have created your category, a pay run needs creating next, before you can add or remove an employee liability line within your pay run. To read further details on how to create a pay run, refer to the following article.

Availability

Payroll Plan:   Standard   Premium

  You will need to undertake the below steps via your Employment Hero Payroll platform.

Getting started

Add an employer liability line
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Pay Run menu.
  3. Click on the required pay run.
    Accrued__NZ__1.jpg
  4. Click on the required employee name.
  5. Click the Actions button.
  6. Click the Add Employer Liability button.
    Employer_1.jpg
  7. Complete the required fields within the employee liability section.
  8. Click the Save button.
    Employer_2.jpg

Maintain

  You will need to undertake the below steps via your Employment Hero Payroll platform.

Delete an employer liability line
  1. Log into your Employment Hero Payroll platform.
  2. Click the   Pay Run menu.
  3. Click on the required pay run.
    Accrued__NZ__1.jpg
  4. Click on the required employee name.
  5. Click the Delete button. 
    Employer_3.jpg
  6. Click the Delete button.
    Employer_4.jpg

Author recommended

So you have now either added or removed an employee liability line and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:

  • Payroll pay run reporting: Pay run comparison The Pay Run Comparison Reporting feature allows you to create a report that you can use to compare your organisation's finalised pay runs over a chosen time period.
  • Payroll pay run reporting: Pay run inclusions The Pay Run Inclusions Reporting feature allows you to create a report on the inclusions your organisation has processed within your finalised pay runs, with the ability to narrow this data down by employing entity, pay schedule and location.
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