Managing employee deductions within a pay run | Payroll Web Platform

Within your organisation, you may have a pay run where an employee needs a deduction added or removed to keep an accurate record of their pay entitlements. If this is the case, having Payroll software that allows you to action these requests quickly and easily will reduce the administrative time you spend on managing employee deductions.

You can use the Deduction feature within the Pay Run module to add a deduction line and specify details such as the deduction category, payment option, units, and any required supporting notes. You can also use this feature to delete an employee deduction line if you added it in error.

Deduction categories need creating before you can assign them to an employee within a pay run. To read further details on how to create a deduction category, refer to the following article.

Once you have created a deduction category, a pay run needs creating next, before you can add or remove an employee deduction line. To read further details on how to create a pay run, refer to the following article.

Availability

Payroll Plan:   Essentials   Standard   Premium

  You will need to undertake the below steps via your Employment Hero Payroll platform.

Getting started

Adding an employee deduction line
  1. Log into your Employment Hero Payroll platform.
  2. Click the  Pay Run menu.
  3. Click on the required pay run. 
    Accrued__NZ__1.jpg
  4. Click on the required employee name.
  5. Click the Actions button.
  6. Click the Make a Deduction button.
    Deduction__NZ__1.jpg
  7. Complete the following field:
    • Deduction category:
      • Child support payment.
      • Family tax credit overpayment.
      • Payroll donations.
      • Post-tax deduction
      • Pre-tax deduction.
      • Student loan deduction (SLBOR)
      • Student loan deduction (SLCIR)
    • Select payment option:
      • Pay to bank account.
      • Manual payment.
    • Notes
    • Amount.
  8. Click the Save button.
    Deduction__NZ__2.jpg

Data management

Deleting an employee deduction line
  1. Log into your Employment Hero Payroll platform.
  2. Click the  Pay Run menu.
  3. Click on the required pay run. 
    Accrued__NZ__1.jpg
  4. Click on the required employee name.
  5. Click the Delete button.
    Deduction__NZ__3.jpg
  6. Click the Delete button.
    Deduction__NZ__4.jpg

Author recommended

So you have now either added or removed an employee deduction line and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:

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