Submitting my daily start and end hours based timesheets via the HR platform

As an employee, you will need to submit timesheets if your organisation requires you to track your starting and ending times for each day you are working. Timesheet requests allow your manager to see your starting and ending times you have submitted over the last week, so they can compare this against your contracted hours, with the end goal being approval of these entries so you receive payment for the days worked.

You can use the My Daily Start and End Time Based Timesheets feature to submit a timesheet with your starting and ending times you have worked during the day, add in any breaks taken, and add any required comments. You can also use this feature to edit a submitted timesheet if the details changed and delete an entry if it is no longer required.

To use this timesheet type, you need to enable Start and End Times based on Daily Entries. To read further details on how to enable this timesheet type, refer to the following article.

Availability

HR Plan:   Premium   Platinum
Payroll Plan:   Standard   Premium
  User Access:   Employee         Manager         Admin      

  We base the default access level on a per user basis and whether they have  view,  edit and  delete access and excluding any changes made via our Custom Security feature.

Getting started

The below premises will walk you through how to submit a timesheet.

Add my start and end times
  1. Click the   Timesheet menu.
  2. Click the My Timesheet submenu.
  3. Click the Add new timesheet button.
    addtimesheets.jpg
  4. Complete the following fields:
    • Date.
    • Start time.
    • End time.
    • Work type.
    • Cost centre.
  5. Click the Add Break button.
    breakTS.jpg
  6. Complete the following fields:
    • Start time.
    • End time.
  7. Add a comment if required.
  8. Click the Save button.
    editTS.jpg

Maintain

The below premises will walk you through how to edit and/or delete a timesheet.

Filter my timesheets
  1. Click the   Timesheet menu.
  2. Click the My Timesheet submenu.
  3. Complete the Start Date Range field
  4. Complete the Ending Date Range field.
  5. Click the Search button.
    filterTS.jpg
View my submitted timesheet

Important

The ability to view a timesheet is only available if payroll has processed the timesheet. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.

  1. Click the   Timesheet menu.
  2. Click the My Timesheet submenu.
  3. Click the Actions   button.
  4. Click the View button. viewts.jpg

    Helpful Hint

    You will now see the details of your timesheet on your screen.

    viewts2.jpg
Edit my start and end times

Important

The ability to edit a timesheet is only available if payroll has not processed the timesheet. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.

  1. Click the   Timesheet menu.
  2. Click the My Timesheet submenu.
  3. Click the Action   button.
  4. Click the Edit button.
    editTS2.jpg
  5. Make the required changes and click the Update button.
    editTS3.jpg
Delete my timesheet

Important

The ability to delete a timesheet is only available if payroll has not processed the timesheet. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.

  1. Click the   Timesheet menu.
  2. Click the My Timesheet submenu.
  3. Click the Action   button.
  4. Click the Delete button.
    deleteTS.jpg
  5. Click the Delete button.
    deleteTS2.jpg

Further information

Definitions: Timesheet status
Pending A manager needs to approve the timesheet.
Approved A manager has approved the timesheet.
Declined A manager has rejected the timesheet.
Definitions: Clock messages
Created at Provides a timestamp of the timesheet creation date
Synced at Provides a timestamp of when the timesheet tried to sync with Employment Hero Payroll.
Sync successful Determines whether the synchronisation of the timesheet between Employment Hero and Employment Hero Payroll has been successful.
Edited at Provides a timestamp of the last edit done to the timesheet after a previous Employment Hero Payroll synchronisation attempt.
Definitions: Symbols
Icon Name  Description
  Purple clock Used for approved, pending, or declined timesheets that have not synchronised with Employment Hero Payroll.
  Green clock Used for approved timesheets that have synchronised with Employment Hero Payroll.
  Red clock Used for approved timesheets that has not synchronised with Employment Hero Payroll.
  Orange clock Used for pending, approved, or declined timesheets that have had changes made to them after being synchronised with Employment Hero Payroll.
  Message The employer has left a note regarding this timesheet.

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