Managing daily hours based timesheets | HR Web Platform

Within your organisation, you may have employees who need to submit a timesheet that lists out their start and end times they have worked each day and any breaks they took over their last working week. By utilising an online timesheet submission platform, your employees can submit their hours worked wherever they are, be it in the office or the field, with this information sent through to their manager to review and approve on the spot.

The HR Manager Timesheet feature allows you to approve or decline employee timesheets either in bulk or individually, and also submit an entry for one of your employees. You can also use this feature to edit a timesheet entry and delete a record if it is no longer required.

To use this timesheet type, you need to enable Start and End Times based on Daily Entries. To read further details on how to enable this feature, refer to this article.

Getting started

  Select the payroll platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.

HR Only EH Payroll KeyPay

Availability

HR Plan:   Premium   Platinum
  User Access:   Employee         Manager         Admin      

  We base the default access level on a per user basis and whether they have  view,  edit and  delete access and excluding any changes made via our Custom Security feature.

Submit start and end times for an employee

Important

When you submit a timesheet for an employee, the platform will automatically approve the timesheet.

  1. Click the  Time menu.
  2. Click the Timesheets Management submenu.
  3. Click the Add New Timesheet button.
    Timesheet_1.jpg
  4. Complete the following fields:
    • Date.
    • Start time.
    • End time.
    • Employee.
    • Work type.
    • Cost centre.
  5. Click the Break button.
  6.  Complete the following fields:
    • Start time.
    • End time.
  7. If required, add a comment.
  8. Click the Save button.
    Timesheet_2.jpg
Approve timesheets
  1. Click the  Time menu.
  2. Click the Timesheets Management submenu.
  3. Use the tick box to select each timesheet that needs approval.
  4. Click the Approve Selected button.
    Timesheet_3.jpg
Decline timesheets
  1. Click the  Time menu.
  2. Click the Timesheets Management submenu.
  3. Use the tick box to select each timesheet that needs declining.
  4. Click the Declined Selected button.
    Timesheet_4.jpg
  5. Type in a reason for declining the timesheet.
  6. Click the Decline button.
    Timesheet_5.jpg

Maintain

  Select the payroll platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.

HR Only EH Payroll KeyPay

Availability

HR Plan:   Premium   Platinum
  User Access:   Employee         Manager         Admin      

  We base the default access level on a per user basis and whether they have  view,  edit and  delete access and excluding any changes made via our Custom Security feature.

Filter timesheets
  1. Click the  Time menu.
  2. Click the Timesheets Management submenu.
  3. In the Timesheets Approval section, use the following fields to filter your employee timesheet requests:
    • Date range.
    • Employee.
    • Cost centre.
    • Work type
    • Group by
    • Status:
      • Pending timesheets.
      • Approved timesheets.
      • Declined timesheets.
      • All.
  4. Click the Run Report button.
    Timesheet__HRO__1.jpg
Edit an employee's timesheet
  1. Click the  Time menu.
  2. Click the Timesheets Management submenu.
  3. Click the Action button.
  4. Click the Edit button.
    Timesheet_9.jpg
  5. Make the required changes and click the Save button.
    Timesheet_10_.jpg
Delete an employee's timesheet
  1. Click the Timesheet menu.
  2. Click the Management submenu.
  3. Click the Action button.
  4. Click the Delete button.
    Timesheet_11.jpg
  5. Click the OK button.
    Timesheet_12.jpg

Further information

  Select the payroll platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.

HR Only EH Payroll KeyPay

Availability

HR Plan:   Premium   Platinum
  User Access:   Employee         Manager         Admin      

  We base the default access level on a per user basis and whether they have  view,  edit and  delete access and excluding any changes made via our Custom Security feature.

Definitions: Timesheet status
Pending A manager needs to approve the timesheet.
Approved A manager has approved the timesheet.
Declined A manager has rejected the timesheet.
Definitions: Clock symbols
Created at Provides a timestamp of the timesheet creation date.
Approved by Provides the name of the user that approved the request.
Approved at Provides the date and time of approval
Definitions: Symbols
Icon Name  Description
  Message Means the employer has left a note regarding this timesheet

Author recommended

So you have now managed your employee timesheets and you are now wondering what next can I do. There are two recommendations I would make on this front and they are:

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