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Manage weekly hour-based timesheets

Updated

Available for the following HR plans: Premium, Platinum
Available for the following user access levels: Admin   

An online timesheet system helps your employees log their work hours easily, whether they are in the office or in the field. This ensures accurate records are submitted to managers for prompt review and approval.

The Employment Hero Manager Timesheet feature lets you approve or decline timesheets in bulk or individually, edit entries, or submit them on behalf of employees. You can also delete records if they are no longer required.

Important

To use this timesheet type, you need to enable Daily Hours based on Weekly Entries. For details on how to enable this feature, refer to this article.

Getting started

Submit daily hours for an employee

Important

When you submit a timesheet for an employee, Employment Hero will automatically approve the timesheet.

  1. Log in to Employment Hero.

  2. Click the  Time menu.
  3. Click the Timesheets Management submenu.
  4. Click the Add New Timesheet button. 
  5. Select the starting date in the Week field.

  6. Complete the following fields:

    • Employee
    • Cost centre
    • Work type
    • Monday to Sunday work hours
    • Comment

    Helpful Hint

    You can add a new row by clicking the Add New Row button. You can delete a row by clicking the Delete button at the end of the timesheet row.

  7. Click the Save button. 
Submit half/full days for an employee

Important

When you submit a timesheet for an employee, Employment Hero will automatically approve the timesheet.

  1. Log in to Employment Hero.

     

     

  2. Click the  Time menu.

  3. Click the Timesheets Management submenu.
  4. Click the Add New Timesheet button. 
  5. Select the starting date in the Week field.
  6. Enter Total hours
  7. Enter any Breaks
  8. Complete the following fields:
    • Employee
    • Cost centre
    • Work type
    • Position
    • Shift Conditions
    • Classification
    • Comment
  9. Click the Save button. 
Approve timesheets

  1. Log in to Employment Hero.

  2.  

    Click the  Time menu.

  3. Click the Timesheets Management submenu.
  4. Use the Tick box to select each timesheet that needs approval.
  5. Click the Approve or Approve as Rostered Selected button. 
Decline timesheets

  1. Log in to Employment Hero.

  2. Click the  Time menu.
  3. Click the Timesheets Management submenu.
  4. Use the tick box to select each timesheet that needs to be declined.
  5. Click the Declined Selected button. 
  6. Type in a reason for declining the timesheet.
  7. Click the Decline button. 

Maintain

Filter timesheets

  1. Log in to Employment Hero.

  2.  

    Click the  Time menu.

  3. Click the Timesheets Management submenu.
  4. Click Filters to select and adjust your view
    • Date range
    • Employee
    • Cost centre
    • Work type
    • Group by
    • Status:
      • Pending timesheets
      • Approved timesheets
      • Declined timesheets
      • All
  5. Click the Run Report button. 
Edit an employee's daily hours

  1. Log in to Employment Hero.

  2. Click the  Time menu.
  3. Click the Timesheets Management submenu.
  4. Click the Action button.
  5. Click the Edit button. 
  6. Make the required changes and click the Save button. 
Edit an employee's half/full day

  1. Log in to Employment Hero.

  2.  

    Click the  Time menu.

  3. Click the Timesheets Management submenu.
  4. Click the Action button.
  5. Click the Edit button. 
  6. Make the required changes and click the Save button. 
Delete an employee's timesheet

  1. Log in to Employment Hero.

  2. Click the  Time menu.
  3. Click the Timesheets Management submenu.
  4. Click the Action button.
  5. Click the Delete button. 
  6. Click the OK button. 

Further information

Definitions: Timesheet status

The table below defines each daily timesheet status and what it means.

Pending A manager needs to approve the timesheet.
Approved A manager has approved the timesheet.
Declined A manager has rejected the timesheet.
Definitions: Clock messages

The table below explains each clock message shown on a daily timesheet and what it tells you about its synchronisation.

Created at Provides a timestamp of the timesheet creation date
Synced at Provides a timestamp of when the timesheet tried to sync with Employment Hero Payroll
Sync successful Determines whether the synchronisation of the timesheet between Employment Hero and Employment Hero Payroll has been successful
Edited at Provides a timestamp of the last edit done to the timesheet after a previous Employment Hero Payroll synchronisation attempt
Definitions: Symbols

The table below explains each icon shown on daily timesheets, including its name and what it means.

Icon Name  Description
Blue clock Used for approved, pending, or declined timesheets that have not synchronised with Employment Hero Payroll
Green clock Used for approved timesheets that have synchronised with Employment Hero Payroll
Red clock Used for approved timesheets that has not synchronised with Employment Hero Payroll
Orange clock Used for pending, approved, or declined timesheets that have had changes made to them after synchronising with Employment Hero Payroll
Message The employer has left a note regarding this timesheet.

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