Available for the following Payroll plans: Standard, Premium, Core Payroll, Unlimited+Payroll
Available for the following user access levels: Admin
As an organisation, you may utilise multiple employing entities that each have a different ABN and that need customisation options tailored for each entity. By utilising a payroll platform that offers this level of flexibility will enable you to tailor your organisational setup based on each entity, meaning you can view, report and process payroll actions on a per entity basis.
The Additional Employing Entities feature in the payroll platform allows for your organisation, for example, to have the correct pay slip information and logo displayed for your employees regardless of which entity they work under.
Warning
When you HR-Payroll orgs, entities should always be created on the Payroll platform and imported manually to HR. However, when you create an entity on the payroll platform, it does not automatically synchronise with the HR platform. To read information on how to synchronise the changes made on the payroll platform with the HR platform, refer to the following article.
Whilst you can process a single pay run with employees from multiple entities, the pay run will still only produce one pay run in a journal. I.e, we will not create a separate journal for each employing entity. To achieve that, you will need to split the pay runs and process separate pay runs for each employing entity.
Bank Accounts & Pay Schedules: Each pay schedule/pay run can only have 1 bank account in the ABA file. If employees in the new entity are to be paid from a specific account, then a separate pay schedule will be required as well.
Getting started
In Employment Hero, an additional employing entity refers to a separate business or ABN that operates under the same payroll file.
Key Things to Know About Additional Employing Entities
- Report Filters: Most reports allow you to filter by employing entity.
- Employee Assignments: An employee cannot be employed by two entities within the same pay period.
- Journals: Only one pay run journal is generated per pay run. For separate journals, run separate pay runs.
- ATO Access Manager: You must have active Access Manager permissions for all ABNs involved.
- Click the Business Settings menu.
- Click the Payroll Settings submenu.
- Click the Additional Employing Entities button.
- Click the Manage Employing Entities tab.
- Click the Add button.
- Complete the following fields: Name, ABN, Branch number, Address, Suburb, Contact name, Contact phone, and Signatory name.
Helpful Hint
Select the "Is this a Foreign (Overseas) Entity" checkbox if reporting for Inbound Assignees via STP.
- Click the Save button.
- Navigate to the Manage Employing Entities tab as described above.
- Click the Employing Entity that needs a logo added.
- Click the Choose a Logo button and select your file.
- You will now see the uploaded logo on your screen.
- Click the Employing Entity that needs a default super fund added.
- Click Add, search for the super fund, and select it.
- Complete fund phone and website fields and click Save.
- Click the Employing Entity that needs electronic lodgements enabled.
- Click the Enable Electronic Lodgement button.
- Click Confirm.
Helpful Hint
You can only have one bank account for each employing entity.
- Click the Employing Entity that needs a refund account.
- Click Add and enter Account name, BSB, and Account number.
- Click Save.
STP Configuration & Access Manager
When operating with multiple ABNs, you must lodge STP as an intermediary. Select "As An Intermediary for Multiple Employing Entities" in ATO Settings.
Click Copy from Business Settings to populate fields from your main business profile.
Note: All Intermediary fields (ABN, Contact Name, Phone, Email) are compulsory.
Configure Access Manager for each ABN in your file:
- Log in to Access Manager with the ABN that is not the nominated Intermediary.
- Click 'who has access to my business' 'Appoint New Business'.
- Enter the intermediary entity's details.
- Choose "Payroll event form" for "Lodge & View" under ATO Transactions.
Warning: CMN.ATO.AUTH.008 – This error occurs if intermediary access is not correctly assigned for all ABNs.
Maintain
To edit, click the entity name in the Manage Employing Entities tab, make changes, and click Save.
Warning
Deletion is only allowed if no employee assigned to that entity has received payment in a pay run.
- Click the button next to the entity.
- Click OK.
- Click Business Settings Payroll Settings.
- Click the Deleted Items button.
- Select Employing Entities from the Restore Business Category drop-down.
- Click Restore next to the entity and confirm.