Overview
As an employee, you will need to submit leave requests if you need to take time off, for example, if you have a Dr's appointment or a trip to Europe coming up. Leave requests allow your manager to see your time off request, assess the impact on your team, and then approve the result if there are no project or team conflicts.
The HR platform My Leave feature enables you to see an overview of all the leave requests you submitted, what status they show, and all your current leave balances broken down by leave category. This feature also allows you to edit a submitted leave request if the details changed and delete a record if it is no longer required.
Important
If you do not currently have enough leave accrued, but are asking for leave for a future time when you will have accrued enough, then you can still apply for it as the system will accommodate it as projected leave. However, the system does not take pending leave requests into account in this equation.
Maintain
Select the payroll platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.
Availability
| HR Plan: | Premium | Platinum |
| User Access: | Employee | Manager | Admin |
This is the default access level per user and whether they have view, edit and delete access, excluding any changes made via our Custom Security feature.
- Click the Leave menu.
- Click the My Leave submenu.
Helpful Hint
You will see your leave balance displayed on your screen.
- Click the Leave menu.
- Click the My Leave submenu.
- Click the Actions button.
- Click the View Details button.
Helpful Hint
You will see the details of your leave request displayed on your screen. You can also use the Expand and Collapse buttons to display the leave details for each month.
- Click the Leave menu.
- Click the My Leave submenu.
- Select the desired year and month.
Helpful Hint
You can also search by name within the Search by Name field.
- Click the Leave menu.
- Click the My Leave submenu.
- Click the Actions button.
- Click the Edit button.
- Make the required changes and then click the Submit button.
Important
You can use the Expand and Collapse buttons to display the leave details for each month. If you only need to take a half day off work, then you can edit the value within the hours field. For example, instead of nominating eight hours for a full day of leave, you can nominate four hours for a half day of leave.
- Click the Leave menu.
- Click the My Leave submenu.
- Click the Actions button.
- Click the Delete button.
- Click the Delete button.
Availability
| HR Plan: | Premium | Platinum |
| Payroll Plan: | Standard | Premium |
| User Access: | Employee | Manager | Admin |
This is the default access level per user and whether they have view, edit and delete access, excluding any changes made via our Custom Security feature.
- Click the Leave menu.
- Click the My Leave submenu.
Helpful Hint
You will see your Leave Balance on your screen. If your leave balance is incorrect, you can update the balance shown by clicking the Get Latest Leave button.
Important
The ability to view a leave request is only available if the payroll platform has processed the leave request within a pay run and imported the pay slips into the HR platform. Use the Clock symbol to see the payroll status of the leave request. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.
- Click the Leave menu.
- Click the My Leave submenu.
- Click the View button.
Helpful Hint
You can use the Expand and Collapse buttons to display the leave details for each month.
- Click the Leave menu.
- Click the My Leave submenu.
- Select the desired year and month.
Helpful Hint
You can also search by name within the Search by Name field.
Important
The ability to edit a leave request is only available if the payroll platform has not processed the leave request within a pay run and imported the pay slips into the HR platform. Use the Clock symbol to see the payroll status of the leave request. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.
- Click the Leave menu.
- Click the My Leave submenu.
- Click the Actions button.
- Click the Edit button.
- Make the required changes and then click the Submit button.
Important
You can use the Expand and Collapse buttons to display the leave details for each month. If you only need to take a half day off work, then you can edit the value within the hours field. For example, instead of nominating eight hours for a full day of leave, you can nominate four hours for a half day of leave.
Important
The ability to delete a leave request is only available if the payroll platform has not processed the leave request within a pay run and imported the pay slips into the HR platform. Use the Clock symbol to see the payroll status of the leave request. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.
- Click the Leave menu.
- Click the My Leave submenu.
- Click the Action button.
- Click the Delete button.
- Click the Delete button.
Availability
| HR Plan: | Premium | Platinum |
| User Access: | Employee | Manager | Admin |
This is the default access level per user and whether they have view, edit and delete access, excluding any changes made via our Custom Security feature.
- Click the Leave menu.
- Click the My Leave submenu.
Helpful Hint
You will see your Leave Balance on your screen. If your leave balance is incorrect, you can update the balance shown by clicking the Get Latest Leave button.
Important
The ability to view a leave request is only available if the payroll platform has processed the leave request within a pay run and imported the pay slips into the HR platform. Use the Clock symbol to see the payroll status of the leave request. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.
- Click the Leave menu.
- Click the My Leave submenu.
- Click the View button.
Helpful Hint
You can use the Expand and Collapse buttons to display the leave details for each month.
- Click the Leave menu.
- Click the My Leave submenu.
- Select the desired year and month.
Helpful Hint
You can also search by name within the Search by Name field.
Important
The ability to edit a leave request is only available if the payroll platform has not processed the leave request within a pay run and imported the pay slips into the HR platform. Use the Clock symbol to see the payroll status of the leave request. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.
- Click the Leave menu.
- Click the My Leave submenu.
- Click the Actions button.
- Click the Edit button.
- Make the required changes and then click the Submit button.
Important
You can use the Expand and Collapse buttons to display the leave details for each month. If you only need to take a half day off work, then you can edit the value within the hours field. For example, instead of nominating eight hours for a full day of leave, you can nominate four hours for a half day of leave.
Important
The ability to delete a leave request is only available if the payroll platform has not processed the leave request within a pay run and imported the pay slips into the HR platform. Use the Clock symbol to see the payroll status of the leave request. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.
- Click the Leave menu.
- Click the My Leave submenu.
- Click the Action button.
- Click the Delete button.
- Click the Delete button.
Further information
Select the payroll platform you integrated with for the relevant instructions. If you do not have an integrated payroll product, click the HR Only tab.
Availability
| HR Plan: | Premium | Platinum |
| User Access: | Employee | Manager | Admin |
This is the default access level per user and whether they have view, edit and delete access, excluding any changes made via our Custom Security feature.
| Pending. | Your leave is waiting for your manager to approve. |
| Approved. | Your manager has approved your leave. |
| Partially approved. | One of the two required managers has approved a two-level leave request. |
| Declined. | Your manager has rejected your leave request. |
| Created at | Provides a timestamp of the leave request creation date. |
| Approved by | Provides the name of the user that approved the request. |
| Approved at | Provides the date and time of approval |
| Icon. | Name. | Description. |
|---|---|---|
| Aeroplane. | You can use the Aeroplane symbol to see if a leave request includes public holidays. The Aeroplane symbol will only show next to approved leave requests. | |
| Message. | The employee has left a note regarding this leave request. | |
| Download. | The employee has attached a file to this leave request. |
Availability
| HR Plan: | Premium | Platinum |
| Payroll Plan: | Standard | Premium |
| User Access: | Employee | Manager | Admin |
This is the default access level per user and whether they have view, edit and delete access, excluding any changes made via our Custom Security feature.
| Pending. | Your leave is waiting on your manager to approve. |
| Approved. | Your manager has approved your leave. |
| Partially approved. | One of the two required managers has approved a two-level leave request. |
| Declined. | Your manager has rejected your leave request. |
| Created at. | Provides, a timestamp of the leave request creation date. |
| Synced at. | Provides a timestamp of when the leave request tried to sync with Employment Hero Payroll. |
| Sync successful. | States whether the synchronisation of the leave request between Employment Hero and Employment Hero Payroll has been successful. |
| Edited at. | Provides a timestamp of the last edit done to the leave request after a previous Employment Hero Payroll synchronisation attempt. |
| Icon. | Name. | Description. |
|---|---|---|
| Blue clock. | Used for pending or declined leave requests that have not synchronised with Employment Hero Payroll. | |
| Green clock. | Used for approved leave requests that have synchronised with Employment Hero Payroll. | |
| Red clock. | Used for approved leave requests that have not synchronised with Employment Hero Payroll. | |
| Orange clock. | Used for pending, approved, or declined leave requests that have had changes made to them after synchronising with Employment Hero Payroll. | |
| Aeroplane. | You can use the Aeroplane symbol to see if a leave request includes public holidays. The Aeroplane symbol will only show next to approved leave requests. | |
| Message. | The employee has left a note regarding this leave request. | |
| Download. | The employee has attached a file to this leave request. | |
| Exclamation. | Used to alert an Admin that the employee has entered leave hours for a public holiday. |
Availability
| HR Plan: | Premium | Platinum |
| User Access: | Employee | Manager | Admin |
This is the default access level per user and whether they have view, edit and delete access, excluding any changes made via our Custom Security feature.
| Pending. | Your leave is waiting on your manager to approve. |
| Approved. | Your manager has approved your leave. |
| Partially approved. | One of the two required managers has approved a two-level leave request. |
| Declined. | Your manager has rejected your leave request. |
| Created at. | Provides a timestamp of the leave request creation date. |
| Synced at. | Provides a timestamp of when the leave request tried to sync with KeyPay. |
| Sync successful. | Determines whether the synchronisation of the leave request between Employment Hero and KeyPay has been successful. |
| Edited at. | Provides a timestamp of the last edit done to the leave request after a previous KeyPay synchronisation attempt. |
| Icon. | Name. | Description. |
|---|---|---|
| Blue clock. | Used for pending or declined leave requests that have not synchronised with KeyPay. | |
| Green clock. | Used for approved leave requests that have synchronised with KeyPay. | |
| Red clock. | Used for approved leave requests that have not synchronised with KeyPay. | |
| Orange clock. | Used for pending, approved, or declined leave requests that have had changes made to them after synchronising with KeyPay. | |
| Aeroplane. | You can use the Aeroplane symbol to see if a leave request includes public holidays. The Aeroplane symbol will only show next to approved leave requests. | |
| Message. | Employee has left a note regarding this leave request. | |
| Download. | Employee has attached a file to this leave request. | |
| Exclamation. | Used to alert an Admin that the employee has entered leave hours for a public holiday. |
Author recommended
So you have now managed your leave request requests and you are now wondering, what next can I do. There are two recommendations I would make on this front and they are:
- HR mobile app: Request Leave This article covers how you can submit a leave request via your mobile phone by using the Employment Hero mobile app.
- HR Platform: Request Leave This article covers how you can submit a leave request via your web browser by using the Employment Hero platform.
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