Managing public holiday settings via the HR platform

When your employees submit leave through the HR platform, we will factor in the relevant public holiday into their leave requests. The process is automatic and the platform will apply the relevant public holidays to an employee's leave request without you needing to do anything.

You can use the Public Holidays feature to add multiple state public holiday calendars to your HR platform or use the customisation option to create your own from scratch. To use this feature, you must first set up your locations. To read details on how to set up a location within the HR platform, please refer to the following article.

Availability 

HR Plan:   Premium   Platinum
  User Access: Employee   Manager     Admin

  This is the default access level per user and whether they have  view,  edit and  delete access, excluding any changes made via our Custom Security feature.

Getting started

Add standard public holidays calendar
  1. Click the   Settings menu.
  2. Click the Locations and Public Holidays submenu.
  3. Click the Public Holidays tab.
  4. Click the Add New Calendar button.
    Public_1.jpg
  5. Click the Standard Public Holiday Calendar tick box.
  6. Complete the following fields.
    • Name.
    • Locations.
    • Standard public holiday calendar.
  7. Click the Submit button.
    Public_2.jpg
Add custom public holidays calendar
  1. Click the   Settings menu.
  2. Click the Locations and Public Holidays submenu.
  3. Click the Public Holidays tab.
  4. Click the Add New Calendar button.
    Public_3.jpg
  5. Click the Custom Hourly Calendar tick box.
  6. Complete the following fields:
    • Name.
    • Locations.
    • Year.
  7. Click the Add New button to enter your custom public holiday.

    Helpful Hint

    Click the Remove button to delete a custom calendar entry.

  8. Click the Submit button.
    Public_4.jpg

Editing data

Edit standard public holidays calendar
  1. Click the   Settings menu.
  2. Click the Locations and Public Holidays submenu.
  3. Click the Actions button.
  4. Click the Edit button.
    Public_5.jpg
  5. Edit the following fields:
    • Name.
    • Locations.

    Helpful Hint

    You can use the Calendar Year drop-down to see what public holiday dates the HR platform has provided for a different year. You cannot edit the Year field; it is merely there to show you the public holidays for a given year. 

  6. Click the Save button.
    Public_6.jpg
Edit custom public holidays calendar
  1. Click the   Settings menu.
  2. Click the Locations and Public Holidays submenu.
  3. Click the Actions button.
  4. Click the Edit button.
    Public_7.jpg
  5. Make the required changes and click the Save button

    Warning

    When editing a public holiday calendar, the HR platform will prevent you from removing any holiday date that has a leave request attached to it, which you can see when the platform greys out a public holiday date.

    Public_8.jpg

Removing data

Deleting a public holiday calendar

Warning

When deleting a public holiday calendar, we will prevent you from removing this entry if any holiday date within the calendar has a leave request attached to it. You can see this info as the platform will grey out a public holiday date that is in use.

  1. Click the   Settings menu.
  2. Click the Locations and Public Holidays submenu.
  3. Click the Actions button.
  4. Click the Delete button.
    Public_9.jpg
  5. Click the Confirm button.
    Public_10.jpg

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