Managing your company employing entities | HR Web Platform

As an organisation, you will constantly undergo changes that could just be updating your business number right through to creating a new employing entity for a new business unit. These changes form a natural part of managing a business because as you grow, expand and diversify, your organisation will need to change to meet these new conditions.

You can use the Employing Entities feature to update your employing entity details stored within the HR platform, such as the location, name and business number. The platform will reflect the changes you make in this section throughout the entire HR platform, making sure your platform displays the correct information to your users.

Availability

HR Plan:   Premium   Platinum
  User Access:   Employee         Manager         Admin      

  This is the default access level per user and whether they have  view,  edit and  delete access, excluding any changes made via our Custom Security feature.

Getting started

Add an employing entity
  1. Click the   Settings menu.
  2. Click the Company Settings submenu.
  3. Click the Employing Entities button.
  4. Click the Add button.
    screenshot of the employing entities page. to the left of the screen you have the options company details, company address, employment settings, employing entities. employing entities is selected. on the screen reads employing entities. an employing entity is the legal name that is displayed on documents such as employment contracts and pay slips. below is an add button highlighted in red. below that is a table of company names vertically. horizontally they are sorted by name, country, business number, default entry status and action option.
  5. Complete the following fields:
    • Name.
    • Country.
    • Business Number.

    Helpful Hint

    The business number, also known as the Company Registration Number, is an eight-number long code. However, if your number does not have eight numbers, please add leading zero's' to make sure it saves successfully

    • Set as default employing entity.
  6. Click the Save button.
    screenshot of the pop up displayed for entering a new employing entity. the fields to complete are name, country, business number, if this is default employing entity, and cancel or save buttons.

Editing data

Edit an employing entity
  1. Click the   Settings menu.
  2. Click the Company Settings submenu.
  3. Click the Employing Entities button.
  4. Click the Actions button.
  5. Click the   Edit Entity button.
    screenshot of the employing entities page. to the left of the screen you have the options company details, company address, employment settings, employing entities. employing entities is selected. on the screen reads employing entities. an employing entity is the legal name that is displayed on documents such as employment contracts and pay slips. below is an add button. below that is a table of company names vertically. horizontally they are sorted by name, country, business number, default entry status and action option. the action button for the first company entry is highlighted in red giving the option to edit the entry
  6. Make the required changes and click the Save button.
    screenshot of the pop up displayed for editing a employing entity. the fields to complete are name, country, business number, if this is default employing entity, and cancel or save buttons.

Data Management

Enable an employing entity

Important

Enabling of an employing entity is only available when an entity has the disabled status.

  1. Click the   Settings menu.
  2. Click the Company Settings submenu.
  3. Click the Employing Entities button.
  4. Click the Actions button.
  5. Click the   Enable button.
    screenshot of the employing entities page. to the left of the screen you have the options company details, company address, employment settings, employing entities. employing entities is selected. on the screen reads employing entities. an employing entity is the legal name that is displayed on documents such as employment contracts and pay slips. below is an add button. below that is a table of company names vertically. horizontally they are sorted by name, country, business number, default entry status and action option. the action button for the first company entry is highlighted in red giving the option to enable the entry

Removing data

Delete an employing entity

Important

The deleting of an Employing Entity is only available when an entity has no assigned employees.

  1. Click the   Settings menu.
  2. Click the Company Settings submenu.
  3. Click the Employing Entities button.
  4. Click the Actions button.
  5. Click the   Delete button.
    screenshot of the employing entities page. to the left of the screen you have the options company details, company address, employment settings, employing entities. employing entities is selected. on the screen reads employing entities. an employing entity is the legal name that is displayed on documents such as employment contracts and pay slips. below is an add button. below that is a table of company names vertically. horizontally they are sorted by name, country, business number, default entry status and action option. the action button for the first company entry is highlighted in red giving the option to delete the entry
  6. Click the Delete button.
    screenshot of pop up asking you to confirm are you sure you want to remove this employing entity? cancel? delete?
Disable an employing entity

Important

The disabling of an employing entity is only available when an entity has assigned employees.

  1. Click the   Settings menu.
  2. Click the Company Settings submenu.
  3. Click the Employing Entities button.
  4. Click the Actions button.
  5. Click the Disable button.
    screenshot of the employing entities page. to the left of the screen you have the options company details, company address, employment settings, employing entities. employing entities is selected. on the screen reads employing entities. an employing entity is the legal name that is displayed on documents such as employment contracts and pay slips. below is an add button. below that is a table of company names vertically. horizontally they are sorted by name, country, business number, default entry status and action option. the action button for the first company entry is highlighted in red giving the option to disable the entry

Author recommended

So you have now updated your employing entities and you are now wondering, what next can I do. There are two recommendations I would make on this front and they are:

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