Pay run FAQ: How do I import a pay run

Question

How do I import a pay run?

Availability

Payroll Plan: Standard Premium

Answer

You can use the Import Pay Run feature to upload a file of a previously created pay run.

Important

You can access the file used during the importing process via the Pay Run Exporting feature. To read further information on how to access this feature refer to the following articles:

Importing a pay run
  1. Click the Pay Run menu.
  2. Click on the pay run that needs date imported.
    Warning__SG__1.jpg
  3. Click the Actions tab.
  4. Click the Pay Run Actions button.
  5. Click the Import Pay Run button.
    Import__SG__1.jpg
  6. Click the Clear Existing Data drop-down.

    Warning

    Clearing existing data will erase the pay items for all employees, not just the employees within the import file.

  7. Select from the following options:
    • Earnings line.
    • Deductions.
    • Employee expenses.
    • Employer liabilities.
    • CPF adjustments.
    • Tax adjustments.
  8. Select from the following options:
    • Data in the spreadsheet will replace existing data for that employee.
    • Data in the spreadsheet will add to existing data for that employee. 
  9. Click the Configure ID Types drop-down.
  10. Select from the following options:
    • Employee ID.
    • Location ID.
    • Pay category.
    • Deduction category ID.
    • Employee expense category ID.
    • Employer liability category ID.
  11. Click the Select File button.
  12. Click the Confirm Upload button.
    Import__SG__2.jpg

    Helpful Hint

    After the importing process finishes, a summary appears on your screen outlining what data successfully uploaded and what errors occurred.

    Import__SG__3.jpg
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