As an employee, you will need to submit timesheets if your organisation requires you to track your starting and ending times for each day you are working. Timesheet requests allow your manager to see your starting and ending times you have submitted over the last week, so they can compare this against your contracted hours, with the end goal being approval of these entries so you receive payment for the days worked.
You can use the My Daily Start and End Time Based Timesheets feature to submit a timesheet with your starting and ending times you have worked during the day, add in any breaks taken, and add any required comments. You can also use this feature to edit a submitted timesheet if the details changed and delete an entry if it is no longer required.
To use this timesheet type, you need to enable Start and End Times based on Daily Entries. To read further details on how to enable this timesheet type, refer to the following article.
Availability
| HR Plan: | Premium | Platinum |
| User Access: | Employee | Manager | Admin |
We base the default access level on a per user basis and whether they have view, edit and delete access and excluding any changes made via our Custom Security feature.
Getting started
The below premises will walk you through how to submit a timesheet.
- Click the Timesheet menu.
- Click the My Timesheet submenu.
- Click the Add new timesheet button.
- Complete the following fields:
- Date.
- Start time.
- End time.
- Work type.
- Cost centre.
- Click the Add Break button.
- Complete the following fields:
- Start time.
- End time.
- Add a comment if required.
- Click the Save button.
Maintain
The below premises will walk you through how to edit and/or delete a timesheet.
- Click the Timesheet menu.
- Click the My Timesheet submenu.
- Complete the Start Date Range field
- Complete the Ending Date Range field.
- Click the Search button.
Important
The ability to view a timesheet is only available if payroll has processed the timesheet. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.
- Click the Timesheet menu.
- Click the My Timesheet submenu.
- Click the Actions button.
- Click the View button.
Helpful Hint
You will now see the details of your timesheet on your screen.
Important
The ability to edit a timesheet is only available if payroll has not processed the timesheet. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.
- Click the Timesheet menu.
- Click the My Timesheet submenu.
- Click the Action button.
- Click the Edit button.
- Make the required changes and click the Update button.
Important
The ability to delete a timesheet is only available if payroll has not processed the timesheet. Use the Clock symbol to see the payroll status of the timesheet. You can access further information on the meaning of the clock symbol in this article section Definitions: Symbols.
- Click the Timesheet menu.
- Click the My Timesheet submenu.
- Click the Action button.
- Click the Delete button.
- Click the Delete button.
Further information
| Pending | A manager needs to approve the timesheet. |
| Approved | A manager has approved the timesheet. |
| Declined | A manager has rejected the timesheet. |
| Created at | Provides a timestamp of the timesheet creation date |
| Synced at | Provides a timestamp of when the timesheet tried to sync with Employment Hero Payroll. |
| Sync successful | Determines whether the synchronisation of the timesheet between Employment Hero and Employment Hero Payroll has been successful. |
| Edited at | Provides a timestamp of the last edit done to the timesheet after a previous Employment Hero Payroll synchronisation attempt. |
| Icon | Name | Description |
|---|---|---|
| Blue clock | Used for approved, pending, or declined timesheets that have not synchronised with Employment Hero Payroll. | |
| Green clock | Used for approved timesheets that have synchronised with Employment Hero Payroll. | |
| Red clock | Used for approved timesheets that has not synchronised with Employment Hero Payroll. | |
| Orange clock | Used for pending, approved, or declined timesheets that have had changes made to them after being synchronised with Employment Hero Payroll. | |
| Message | The employer has left a note regarding this timesheet. |
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