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Customise, download, and email employee pay slips

Updated

Available for the following Payroll plans: Essentials, Standard, Premium

As a payroll Admin, you may have employees asking for a copy of their pay slips. These requests can come in for a variety of reasons, so having a simple way to handle them will reduce your time spent on payroll administration.

The Employee File Pay Slips feature allows you to add a customised message to a specific employee's pay slips. You can also use this feature to email or download a specific pay slip or download in bulk pay slips that fall into a specific date range.

Important

If you are using our Employment Hero HR platform, we will send your employees' pay slips to your HR platform. This is so your employees can be provided access to them via their own HR portal.

Manage data

Add a pay slip message
  1. Log in to your Employment Hero Payroll platform.
  2. Click the Employee menu.
  3. Click the List submenu.
  4. Click on the name of the employee you want to send a pay slip message to.
  5. Click the Pay Slips button.
  6. Enter pay slip message and click the Save button.
    screenshot of Pay Slips page, highlighting Pay slip message box and Save button.jpeg
Email a pay slip
  1. Log in to your Employment Hero Payroll platform.
  2. Click the Employee menu.
  3. Click the List submenu.
  4. Click the name of the employee you want to email a pay slip to.
  5. Click the Pay Slips button.
  6. Find the relevant year (e.g. 2021) and click the dropdown button next to it.

    Any payslip month(s) that occurred in your selected year will now be listed (e.g. Aug 2021).
  7. Click the dropdown button on the relevant month and year (e.g. Aug 2021).

    One or more dates (e.g. 13/08/2021) within your chosen year will now be listed.

    Note: The listed date(s) will be written in blue text signifying an embedded link. You can click the blue text if you wish to view any relevant payslip(s).
  8. Hover your cursor over the relevant date (e.g. 13/08/2021).

    Two blue buttons will now appear: one labelled EMAIL and the other labelled DOWNLOAD.

  9. Click the EMAIL button.
    Pay_Slip__SG__2.jpg
Download a pay slip for an individual date
  1. Log in to your Employment Hero Payroll platform.
  2. Click the Employee menu.
  3. Click the List submenu.
  4. Click the name of the employee whose pay slip you want to download.
  5. Click the Pay Slips button.
  6. Find the relevant year (e.g. 2021) and click the dropdown button next to it.

    The month(s) that occurred in your selected year will now be listed (e.g. Aug 2021).
  7. Click the relevant month and year (e.g. Aug 2021) (each one is a dropdown button).

    One or more dates (e.g. 13/08/2021) within your chosen year will now appear.

    Note:     The listed date(s) will be written in blue text signifying an embedded link. You can click the blue text if you wish to view any relevant payslip(s).

  8. Hover your cursor over the relevant date.

    Two blue buttons will now appear next to the chosen date: one labelled EMAIL and the other labelled DOWNLOAD.
  9. Click the DOWNLOAD button.
    Pay_Slip__SG__3.jpg
Download a pay slip for a date range
  1. Log in to your Employment Hero Payroll platform.
  2. Click the Employee menu.
  3. Click the List submenu.
  4. Click on the name of the employee whose pay slip you want to download.
  5. Click the Pay Slips button.
  6. In the field under the text that says Select a date range below to download all available pay slips, enter the relevant date range.
  7. Click the Download button next to the field you just used.Pay_Slip__SG__4.jpg

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