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Configure employing entities

Updated

Available for the following plans: Lite, Plus, Unlimited HR, Essentials, Engage, Elite, Unlimited HR+Payroll
Available for the following HR plans: Free, Standard, Premium, Platinum
Available for the following User Access level: Admin    

The Employing Entities feature allows you to update your business number, name, and country. If you want to change an employee's assigned employing entity, you will need to go via their employee profile. If you have integrated with a payroll platform, first create the employing entity there. Only add an employing entity to the HR platform if it is an overseas entity not linked to payroll. See this article for payroll platform instructions.

Manage data

Add an employing entity
  1. Click the Settings menu.
  2. In the Company section, click Employing Entities.
  3. Click the Add Employing Entity button.
  4. Complete the following fields:
    • Name.
    • Country.
    • Business Number.
  • Set as default employing entity.

  1. Click the Save button.

    Helpful Hint

    The business number, also known as the Company Registration Number, is an eight-number long code. However, if your number does not have eight numbers, add leading zeros to make sure it saves successfully. The employing entity will automatically be enabled, meaning you can add employees to this entity.

Edit data

Edit an employing entity
  1. Click the Settings menu.
  2. In the Company section, click Employing Entities.
  3. Click the Actions button.
  4. Click the   Edit Entity button.
  5. Make the required changes and click the Save button.

Enable data

Enable an employing entity

Important

The option to enable an employing entity is only available when an entity has previously been disabled. 

  1. Click the Settings menu.
  2. In the Company section, click Employing Entities.
  3. Click the Actions button.
  4. Click the   Enable button.

Remove data

Delete an employing entity

Important

The option to delete an Employing Entity is only available when an entity has no assigned employees.

  1. Click the Settings menu.
  2. In the Company section, click Employing Entities.
  3. Click the Actions button.
  4. Click the   Delete button.
  5. Click the Delete button.
Disable an employing entity

Important

The option to disable an employing entity is only available when an entity has assigned employees.

  1. Click the Settings menu.
  2. In the Company section, click Employing Entities.
  3. Click the Actions button.
  4. Click the Disable button.

Move data

Move employee to another employing entity
  1. Log into Employment Hero.
  2. Click the  People option on the left-hand side menu.
  3. Click the People list option.
  4. Select the employee whose details you need to update.
  5. Click the Employment Details tab.
  6. Click the  Edit button.
  7. Use the Employing Entity dropdown menu to choose the entity.
  8. Click the Save button.
    Screenshot of employee file screen, highlighting details tab and edit button

Explore related content

  • Updating your company details This feature allows you to update your organisational details, such as your head office phone number or company name.
  • Adjust your organisational settings This feature allows you to enable organisational settings, such as your desired timesheet type, or require two-factor authentication for all employees.

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