Manage employee Pay Conditions Comparison (PCC) records

To guarantee correct pay conditions comparison costing while ensuring that the actual pay of a salaried employee is not altered, you must configure specific pay run default settings.

1. Log in to your payroll platform.
2. Navigate to the employee profile and select Pay Run Defaults.
3. In the Award field, select the applicable modern award that covers the employee.
4. In the Employment agreement field, select Salaried - Full Time.
5. In the Timesheets field, select Use timesheets for exceptions only.
6. In the Pay Rate field, override the default zero value and enter the actual annual salary that the platform must distribute to the employee.

1. Navigate to the Employee Profile.
2. Go to Employee Settings and select Pay Conditions Comparison.
3. Under the Service start date field, define the precise date that the employee commenced their annualised wage arrangement.
4. Click Add Record and populate the following parameters:
   • Award: Select the relevant installed pre-packaged modern award package that applies to the employment of the salaried staff member.
   • Employment Agreement: Select the specific employment agreement that links directly to that modern award.
   • Comparison Start Date: Define the date that the specific auditing comparison period must begin.
   • Tags (Optional): Select any applicable award tags that would modify pay conditions if the employee received an hourly rate. This step ensures that the automated comparison costings correctly evaluate all modern award conditions that pertain to the worker (for example, if an employee is engaged as a first aid officer and holds an entitlement to an allowance, you must select the corresponding tag).
5. Click Save.

Employees can hold more than one historical record to reflect changes to their job classifications or modern award conditions over an extended timeframe.

• Click Add to create a subsequent record entry. The system explicitly prevents timeline overlap by automatically forcing the start date of the new record to one day after the end date of the previous record.
• Click the delete icon located next to a current active record to clear it. Deleting an entry entirely purges all associated auditing comparison data from the reconciliation report for that timeframe.

If your organisation manages a large number of employees who operate under annualised wage arrangements, you can create their tracking records in bulk.

1. Navigate to Payroll Settings and select Data Extracts.
2. Select Template for pay conditions comparison from the Data type dropdown menu and download the spreadsheet file.

Complete each column of the template using the following strict definitions to avoid validation faults:

• Employee Id: This parameter represents the unique system-generated identification number assigned to each employee profile.
• First Name & Surname: The full name of the worker matching their official platform profile text.
• Business Award Package: Select the applicable pre-packaged modern award string from the dropdown list options. The platform does not support custom non-packaged entries.
• Employment Agreement: Select the exact employment agreement variant that links directly to the specified award package.
• Tags: Enter any specific award tags that govern the employee workflow rules. If you need to allocate multiple entries, separate individual tag strings using a pipe divider character (for example, Shiftworker|First aid).
• Comparison Start Date Type: Select either the EmployeeStartDate option (to tie calculations directly to their initial hire date) or the SpecifiedDate option (to implement a custom baseline).
• Comparison Start Date: If you selected the SpecifiedDate configuration path, input the precise tracking commencement date. If you selected the EmployeeStartDate configuration path, you must leave this specific data cell blank.

You can build multiple timeline data rows for an individual employee if their classification level or underlying modern award terms shifted during the wider reconciliation lifecycle. To accomplish this, generate a distinct row for each separate historical record phase.

To upload the completed data file into the platform:

1. Navigate to the Import Employees dashboard.
2. Select Pay conditions comparison upload within the Import employees from dropdown selection menu.
3. Click Select file and choose the saved spreadsheet file from your local hardware storage directory.
4. Click Confirm upload?.