Getting started: Company settings

As your business evolves, you'll regularly update key details, from changing phone numbers to refreshing your company name or address. Company Details lets you manage your company's legal name, phone number, address, industry and size in one place. Accurate details help Employment Hero provide better insights, support compliance with local regulations and tailor engagement strategies to your industry and company size.

1. Click the   Settings menu.
2. In the Company section, click Company Details.
3. Update any of the following fields:
   • Company name.
   • Company phone number (optional).
   • Address Line 1.
   • Address Line 2 (optional).
   • Suburb. Select your suburb, postcode and state from the list.
   • Industry category. This helps provide industry-specific insights and benchmarks.
   • Company size. This helps tailor engagement strategies for your company.
4. Choose whether to tick the Use this suburb and state as the default work location and public holiday calendar for new employees box.
5. Click the Save Company Details button. To discard your changes, click Cancel.

Employing entities are the legal entities that employ your staff. They are displayed on contracts and payslips. The Employing Entities page lists each entity's legal name, country, business number and whether it is the default entity.

1. Click the   Settings menu.
2. In the Company section, click Employing Entities.
3. Click the Add Employing Entity button.
4. Complete the following fields:
   • Legal Name. This field is required.
   • Country.
   • Business Number.
5. Optionally, tick Set as default employing entity.
6. Click the Save button.
7. The employing entity will automatically be enabled, meaning you can add employees to this entity.

1. Click the   Settings menu.
2. In the Company section, click Employing Entities.
3. Click the Actions (…) button at the end of the entity's row.
4. Click the   Edit Entity button.
5. Make the required changes and click the Save button.

1. Click the   Settings menu.
2. In the Company section, click Employing Entities.
3. Click the Actions (…) button at the end of the entity's row.
4. Click the Disable button.

1. Click the   Settings menu.
2. In the Company section, click Employing Entities.
3. Click the Actions (…) button at the end of the entity's row.
4. Click the   Enable button.

1. Click the   Settings menu.
2. In the Company section, click Employing Entities.
3. Click the Actions (…) button at the end of the entity's row.
4. Click the   Delete button.

Departments let you organise your workforce by functional area, such as Marketing or Finance. The Departments page lists each department's name, status and member count.

1. Click the   Settings menu.
2. In the Company section, click Departments.
3. Click the Add department button.
4. Enter the department Name. This field is required. As you type, existing department names may be suggested.
5. Click the Save button. A "Department created successfully" message will appear and the new department will be listed with an Active status.

1. Click the   Settings menu.
2. In the Company section, click Departments.
3. Find the department and click the Actions (…) button at the end of its row.
4. Choose one of the following:
   • Edit: update the department name, then click Save. A "Department updated successfully" message will appear.
   • Disable: stop using the department.

Add the locations your company operates from, including locations outside Australia. Adding a supported location to an employee's profile updates it with country-specific features and the correct public holiday calendar for leave requests.

1. Click the   Settings menu.
2. In the Company section, click Locations.
3. Click the Add Location button.
4. Complete the following fields:
   • Name. This field is required.
   • Country.
   • Description (optional).
5. Optionally, switch on Set this location as the default location for new employees.
6. Click the Submit button.

The Locations page lists each location's name, country and description.

1. Click the   Settings menu.
2. In the Company section, click Locations.
3. Find the location and click the Actions (…) button at the end of its row.
4. Choose one of the following:
   • Edit: make your changes in the Edit Location window, then click Submit.
   • Delete: remove the location.
   • Disable: stop using the location without removing it.

Primary Contacts lets you nominate company-wide contacts for Payroll, HR and other areas. The Account Owners section lists the account owners for your organisation.

1. Click the   Settings menu.
2. In the Company section, click Primary Contacts.
3. In the Account Owners section, you can:
   • Search for an account owner by name using the Search by name field.
   • Click the Add Owner button to add a new account owner.

In the Payroll Contacts section, nominate the people who will receive important payroll communications, reminders to run payroll and updates, as well as your HR and health & safety contacts. All of these fields are optional.

1. Click the   Settings menu.
2. In the Company section, click Primary Contacts.
3. Complete any of the following fields:
   • Payroll admin emails: enter the email addresses of the payroll admins to notify when a new employee file is created, so the employee is added to the next pay run. Separate multiple addresses with a comma.
   • HR manager emails: nominate an HR representative for your organisation. HR-related enquiries will be sent to this address.
   • Health & safety contacts: select the people to notify about safety incidents in your organisation. For anonymous incidents, notifications are only sent to admins and employees with the Anonymous Incidents permission.
4. Click the Save button. To discard your changes, click Cancel.

Upload a company logo and brand colours to personalise the platform, emails and login page. Your company logo appears on reports, documents and contracts where applicable.

1. Click the   Settings menu.
2. In the Company section, click Branding.
3. In the Essentials section, click the   settings icon next to Company logo.
4. Click the Upload button and select your logo. A preview will appear in the window.
5. Click the Save button.

Advanced customisation lets you apply your brand colour and logos to your system emails, login screen and sidebar. To use the options below, make sure the Advanced customisation toggle is switched on.

Update your platform's colour scheme to match your brand. This colour scheme also applies to your system's email notification header and footer.

1. Click the   Settings menu, then click Branding in the Company section.
2. In the Advanced customisation section, click the   settings icon next to Colour scheme.
3. Under Choose a colour, pick your brand colour. The Preview updates to show how it will look.
4. Check the Contrast checker. It tests your colour for both Text on background and Text without background and tells you whether each result is good.
5. Click the Save button.

Add a logo to the top of all system-generated email notifications. The header and footer colours automatically match your colour scheme.

1. Click the   Settings menu, then click Branding in the Company section.
2. In the Advanced customisation section, click the   settings icon next to Email header.
3. Click the Upload button and select your logo. A preview of your email header will appear.
4. Click the Save button.

Customise your login screen with a branded logo and, optionally, a background image.

1. Click the   Settings menu, then click Branding in the Company section.
2. In the Advanced customisation section, click the   settings icon next to Desktop login.
3. Under Upload your login screen logo, click Upload and select your logo.
4. Optionally, under Add a login background image, click Upload and select a background image.
5. Check the preview of your login screen, then click the Save button.

Customise your sidebar with a brand logo that appears above the main navigation menu.

1. Click the   Settings menu, then click Branding in the Company section.
2. In the Advanced customisation section, click the   settings icon next to Sidebar navigation.
3. Click the Upload button and select your logo. A preview of your sidebar will appear.
4. Click the Save button.

Switching on two-level leave approval will require both the primary and secondary managers to approve a leave request.